Grants Accounting Assistant

• Workplace: Sant Boi de Llobregat

• Working hours: Full-time, 38 hours/week

• Schedule: Monday and Wednesday from 08:00 to 17:00 and Tuesday, Thursday, and Friday from 08:00 to 15:00.

• Type of contract: Permanent

• Salary range: €24,486.30 gross per year (12 payments)

• Start date: Immediate

• Higher Level Training Cycle in Administration and Finance or equivalent.

The Germà Tomàs Canet Foundation of the Hospitaller Order of Saint John of God is a non-profit organization whose mission is to accompany people in situations of vulnerability and at risk of social exclusion through the management of programs and services aimed at improving quality of life and social integration.

Currently seeking an Accounting Assistant for Grants and Other Income. The mission of this position is to administratively and accounting-wise manage public and private grant files, ensuring compliance with the economic and documentary requirements of the calls, as well as their proper execution, monitoring, justification, and audit, coordinating with the different areas of the organization to ensure the capture and proper application of subsidized resources.

Reporting to the Area Coordination, their responsibilities are:

• Maintain and update the annual calendar of public and private subsidies, ensuring the monitoring of application, execution, and justification deadlines.

• Analyze the regulatory bases, agreements, and requirements of the calls to ensure their correct administrative and economic compliance of the justifications.

• Coordinate with the different areas and services of the entity to ensure the execution of the projects according to the conditions established by the funding organizations.

• Account for expenses and income related to subsidized projects.

• Support the economic monitoring of the projects and verify the correct allocation of the subsidizable expenses.

• Control, organize, and safeguard the justifying documentation (physical and digital) generated during the execution of the projects.

• Support the monitoring of the requirements, resolutions, and communications of the funding organizations regarding the justifications.

• Maintain the relationship with public administrations, private funding entities, auditors, advisors, and other agents involved in the management cycle of subsidy justifications.

• Verify the eligibility of the expenses allocated to subsidized projects by reviewing invoices, contracts, payment vouchers, and other supporting documentation.

• Prepare the economic justification accounts and the documentation required for each call.

• Prepare the documentation required in the economic audit processes of the projects that legally or contractually require it.

• Support the presentation of the justifications to the corresponding organizations.

• Attend to requirements, amendments, and verification actions derived from the justification processes.

• Issue the corresponding invoices to public and private organizations according to the agreements, contracts, or services provided.

• Manage and resolve incidents related to invoicing.

• Account for the entity's income and monitor it.

• Perform the control and reconciliation of debit balances.

• Manage the monitoring of collections and claims, if necessary.

• Prepare and keep up-to-date the tracking tables of the client portfolio and other debtors.

• Perform accounting and bank reconciliations.

• Manage bank payments according to established procedures.

• Support the accounting team in the monthly and annual closing processes.

• Collaborate in the preparation of external audits and internal review processes.

• Support the economic area in periods of absence, reinforcement, or exceptional service needs.

These functions are carried out using the NAVISION management system, in a demanding environment subject to compliance with the SII (Immediate Supply of Information) and with a high volume of operations linked to the management and justification of grants.

• Public subsidy management.

• Administrative legislation and procedure.

• Advanced office software (Advanced Excel)

• Knowledge of management ERP (experience with Microsoft Dynamics NAV / Navision and Business Intelligence will be valued).

• At least 2 years in administrative management of public subsidies or funded projects.

• Experience in preparing economic justifications.

• Experience in budget monitoring and document control.

• Ability to organize and simultaneously manage different files.

• Rigor in handling documentation.

• Orientation towards compliance with deadlines.

• Planning and organization.

• Concern for order, quality, and rigor.

• Analytical ability.

• Communication.

• Teamwork and cooperation.

• Flexibility and change management.

• Detail orientation.

• Responsibility and autonomy.