Economic Control and Management Administrator - Real Estate

Technical Administrator for Economic Control and Management. This is a key position within the technical department, with a strong component of analysis, administrative control, and coordination with suppliers. Ensuring the correct monitoring of budgets, invoicing, authorizations, suppliers, and internal information flows.

• Important company in the Real Estate sector located in Madrid.
• Advanced Excel, Experience in the sector and in the role.

• Supervise the complete administrative cycle of budgets, orders, and invoicing for the technical department.
• Review and reconcile budgets, work orders, and supplier invoices.
• Verify that invoiced amounts match approved budgets and justify any possible deviations.
• Manage the internal circuit of economic approvals and authorizations.
• Perform economic monitoring of works, incidents, maintenance, and refurbishments.
• Control and record economic information using management tools and tracking sheets.
• Provide support in the management and monitoring of payments to suppliers in coordination with the finance area.
• Prepare reports and monitoring reports for budgets, invoicing, and activity.
• Control economic deviations and detect incidents in spending processes.
• Guarantee the correct traceability of information and data quality.
• Keep the department's databases and control charts updated.
• Coordinate the approval and documentation of suppliers and contractors.
• Perform administrative monitoring of contracts and documentary requirements.
• Verify compliance with internal policies and procurement procedures.
• Maintain constant communication with suppliers for the correct management of invoicing and documentation.
• Act as a connection point between the technical, financial, commercial, and operations teams.
• Manage and coordinate the flow of information between departments.
• Identify opportunities for improvement and automation of administrative processes using tools such as Salesforce.

The selected candidate must meet the following requirements:

• Education: Higher Degree in Administration, ADE (Business Administration), or similar.
• Between 2 and 3 years of experience in administrative positions with an analytical component in (Construction companies, Real estate developers, Real estate, Technical departments, works, or maintenance).
• Advanced proficiency in Excel.
• Analytical skills and results orientation.
• Methodical and organized profile, collaborative and with a good level of communication with third parties.