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Contract Administrator with native level of French

Hybrid in Barcelona·Full-time·Added 23 days ago (last checked 15 Oct)

Agency
Michael Page España

1634 open roles

Overview

Work mode
Hybrid, Barcelona
Contract
Permanent contract, full-time hours
English
Required
Other languages
French
Benefits
Private health insurance, life insurance, meal vouchers

Visa options

  • The ad doesn’t mention sponsorship

    Not a refusal, but not a yes. Worth asking in your first message.

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Skills

Nice to have

Requirements

About you

  • Ideally prior experience of:working in shared service center or administrative environment
  • working in Accounts Payable and/or Billing Customer Service
  • collaborating effectively with international team/cross-team to deliver
  • Fluency in English & French is a must. Spanish is a significant plus.
  • Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent
  • Excellent customer-focus & communication skills (written & verbal)
  • Excellent organizational skills and ability to work under pressure & manage deadlines
  • Ideally at ease with Excel
  • Ability to work independently, take initiatives, continuous improvement mindset and eagerness to learn

Pay & benefits

  • Competitive salary aligned with your experience
  • Permanent, full-time contract
  • Meal vouchers
  • Private health insurance
  • Life Insurance
  • Hybrid working model (2 days of home office/week)
  • Multicultural environment
  • Training and internal development opportunities
  • A vibrant and dynamic international workplace located in Barcelona
  • Start date: ASAP

The role

Resumen

As part of the Middle Office Team, you'll ensure that our contractors/ freelancers (referred to as Candidates) receive exceptional support throughout their assignments.From supporting out internal stakeholders and clients, guiding them through online portals, to assisting with timesheets, pay slips, and client invoicing, the Middle Office will serve as the primary point of contact for candidates, clients, and our consultants.
  • Great opportunity to boost your career in HR!
  • International Company SSC in Barcelona

¿Dónde vas a trabajar?

At the heart of PageGroup's business are the thousands of people's lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world. We're proud to set the standard in the recruitment profession - our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

PageGroup was established in the UK in 1976. We're now a FTSE 250 organization with operations in 36 countries, providing recruitment services and career opportunities at a local regional and global level.

Descripción

Key Responsibilities:

Administrative tasks:

  • Gather and validate contract-related documentation and information from internal and external stakeholders.
  • Perform compliance and quality checks to ensure information and documentation are valid, complete, accurate, and aligned with requirements.
  • Create, maintain, and update client and candidate records in master data systems, ensuring consistency across platforms.
  • Manage administrative and legal documentation requirements where applicable.
  • Work with Sales teams to understand and document customer contracting, invoicing, and platform requirements.
  • Post and integrate contracts, invoices, and related documentation on customer platforms within agreed deadlines.
  • Monitor invoice postings and platform submissions to ensure completion and accuracy.
  • Investigate and manage portal rejections, coordinating with Sales, Finance, and other stakeholders to resolve issues.
  • Generate, maintain, and distribute operational reports and supporting documentation in a timely and accurate manner.
  • Maintain up-to-date process documentation, procedures, and work instructions.
  • Support the implementation of new platform functionalities and operational procedures.

Secondary tasks

  • Liaise with customers and candidates to collect information required for accurate and timely contract creation.
  • Provide accurate and timely responses to internal and external stakeholder queries related to data management, contracting, invoicing, and customer platforms, demonstrating a strong sense of ownership and accountability.
  • Capture and document business requirements for ad hoc reporting needs.
  • Support continuous improvement initiatives focused on reducing errors, improving cycle times, and enhancing operational efficiency.
  • Collaborate with cross-functional teams to identify automation opportunities and processes suitable for robotics.
  • Support project and migration activities, including data validation, testing, and operational readiness tasks.

¿A quién buscamos (H/M/D)?

About you

  • Ideally prior experience of:working in shared service center or administrative environment
  • working in Accounts Payable and/or Billing Customer Service
  • collaborating effectively with international team/cross-team to deliver
  • Fluency in English & French is a must. Spanish is a significant plus.
  • Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent
  • Excellent customer-focus & communication skills (written & verbal)
  • Excellent organizational skills and ability to work under pressure & manage deadlines
  • Ideally at ease with Excel
  • Ability to work independently, take initiatives, continuous improvement mindset and eagerness to learn

¿Cuáles son tus beneficios?

  • Competitive salary aligned with your experience
  • Permanent, full-time contract
  • Meal vouchers
  • Private health insurance
  • Life Insurance
  • Hybrid working model (2 days of home office/week)
  • Multicultural environment
  • Training and internal development opportunities
  • A vibrant and dynamic international workplace located in Barcelona
  • Start date: ASAP

Hiring process

2 steps2 interviews
  1. CV registration

  2. Consultant contact

    With a specialist Michael Page consultant

    If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.

  3. Company interview

    With a client company

    If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.

  4. Final stage and negotiation · With a client company

  • The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
  • Support continues after the contract is signed.
  • Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.

Industry
Staffing
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