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Document Management Specialist

On-site in Huelva·Full-time·Added 3 months ago (last checked 22 Oct)

Veolia

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Our summary

Work mode: On-site, Huelva
Contract: Fixed-term, full-time hours
English: Required
Experience: 3+ years
Education: University degree

Visa options

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The advert says visa sponsorship isn’t available for this role.

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Skills

Nice to have

This job advert was originally written in Spanish.

Requirements

What we're looking for

Education: Degree or Bachelor's in Information Management, Library Science, or Engineering (Chemical, Environmental, or related) with a technical profile.
Experience: Minimum 3-5 years in document management or quality positions in industrial environments, preferably in treatment plants.

Demonstrated work experience as a document management specialist or in a similar position. Knowledge of document management standards and protocols.

Competencies: Advanced knowledge of document management systems (EDMS), quality standards (ISO), and familiarity with water treatment operational processes.
Languages: High level of technical English, essential for managing international documentation.

Pay & benefits

What you'll get

Being part of a leading multinational company in the sector.
6-month temporary contract with the possibility of becoming permanent.
Flexibility.
Professional growth.

At Veolia, we know that professionals are the fundamental pillar of our corporate identity and our achievements. Therefore, we promote their integration with a firm commitment to equality between men and women, sharing our corporate culture, experience, and best practices.

What unites us as employees is the passion and excellence with which we work every day to protect the environment and ensure access to water. Together, we build a greener and more inclusive present.

If you want to be part of this team and take on this great challenge, don't hesitate to apply for this position!

As an inclusive company, Veolia is committed to diversity and values all applications without discrimination.

The role

We are looking for a Document Management Specialist for Huelva with a 6-month temporary contract.

You will be responsible for supervising the entire document lifecycle, from creation and storage to retrieval and subsequent disposal. Your role will contribute to the smooth running of our business processes, ensuring that information is accurate, accessible, and secure.

What you'll do

Supervise the document lifecycle, ensuring its review, approval, distribution, and preservation in accordance with deadlines and regulations.
Perform document audits, detect opportunities for improvement, and resolve incidents related to document management processes and systems.
Train and support employees in document management procedures, promoting best practices.
Coordinate external providers for digitization, archiving, and secure document destruction services.
Keep document management processes up to date, incorporating improvements and new technologies from the sector.
Use document management tools and systems with fluency, applying criteria of quality, organization, and regulatory compliance.
Demonstrate skills in organization, communication, analysis, problem-solving, teamwork, and the ability to manage multiple priorities.

Hiring process

3 steps2 interviews

Application
Interview with HR
With HR team
Interview with your future manager
With a future manager
Discuss the position and show your qualifications; in person or by video.
Decision
Onboarding
Welcomed by your HR contact or manager and introduced to the teams.

About Veolia

Veolia is a global leader in optimized resource management, providing water, waste, and energy management solutions to municipalities and industries across more than 40 countries. With a workforce of over 200,000 employees, the company designs and implements services that help clients reduce their environmental footprint while improving operational efficiency. Veolia's activities span the entire water cycle, from treatment and distribution to wastewater management, as well as energy services and waste recovery.

In Spain, Veolia operates through several subsidiaries, including Aguas de Telde and Teidagua in the Canary Islands, and has a strong presence in regions like Catalonia, the Basque Country, and Madrid. The company is a major employer in the Spanish utilities and facilities management sector, with roles ranging from plant operators and maintenance technicians to engineers and project managers. For international professionals, Veolia offers opportunities to work on large-scale infrastructure projects, with a strong emphasis on safety, sustainability, and technical innovation, making it an attractive employer for those with engineering or operational backgrounds.

Founded: 1853
Employees: 200,000–250,000
Headquarters: Paris, France
In Spain: Madrid, Barcelona, Zamudio and 5 more

Good to know if you are moving

Veolia has a significant presence in Spain, with offices and operations in Madrid, Barcelona, the Basque Country, and the Canary Islands, offering a wide range of roles across the country.
The company is a global leader in water, waste, and energy management, providing international professionals with opportunities to work on large-scale infrastructure projects.
Veolia offers roles in both Spanish and English, and while Spanish is often required for client-facing positions, technical and engineering roles may be accessible to non-native speakers.
The company is committed to sustainability and ecological transformation, making it an attractive employer for professionals passionate about environmental impact.
Veolia provides extensive training and development programs, including internships and apprenticeships, which can be a good entry point for international candidates.

In their own words

About the company & team

As a leader in ecological transformation, at Veolia we offer solutions for the efficient management of water, waste, and energy activities, driving sustainable development in cities, industries, and agriculture.

We primarily work in three major areas: water💧, offering solutions for both urban and industrial management; waste ♻ transforming it into new resources, and energy 🔋improving efficiency and reducing consumption and emissions in buildings, industries, and cities.

All open roles at Veolia