Logistics Administrator

The position combines organizational capacity with an orientation toward action. The most relevant competencies for the position are:

• Rigor and attention to detail.
• Proactivity and follow-up: Ability to perform daily tracking of shipments, detect deviations, and alert the involved parties with sufficient advance notice.
• Communication and assertiveness: Necessary to claim compliance with agreements from logistics operators and escalate incidents clearly when necessary.
• Multitasking management: Ability to simultaneously manage several shipments in different stages, maintaining control and work quality in high-activity operational environments.
• Documentation and continuous improvement: Habit of recording all incidents and claims in detail to facilitate subsequent analysis and process improvement.
• International logistics and Incoterms: Desirable training in International Logistics and Transport to correctly apply the agreed delivery terms.
• Foreign trade documentation: Knowledge of the main import documents (Bill of Lading, DUA, packing list, commercial invoice, certificates of origin).
• Customs management: Necessary to coordinate import clearances, verify tariff classifications, and manage associated payments (tariffs, import VAT).
• Excel (advanced level): We value the use of pivot tables and lookup and data consolidation formulas.
• SAP: We value previous experience in SAP environments of importing or distributing companies.
• Logistics tracking tools: Use of tracking portals from logistics operators and freight forwarders for the control of shipments in transit.

• Education: Higher Vocational Training or Degree in International Trade, Logistics and Transport, Business Administration, or similar.
• Experience: Minimum 2-3 years in a similar position, preferably in an importing company, logistics operator, or freight forwarder. Experience in import logistics from Asia will be especially valued.

• English (B2 level): Used mainly in written communication with freight forwarders, shipping lines, and international suppliers, as well as in the management of import documentation.

It will report to the Purchasing and Logistics department.

Execute daily logistical operations ensuring that goods shipments are carried out in a timely manner, correctly, and at the cost agreed upon by the Logistics Manager. Manage requests by acting as the daily interlocutor with the logistics operators on the approved panel. Manage the documentation associated with each operation and perform proactive shipment tracking to guarantee traceability and the agile resolution of incidents.

Administrative-Operational with an orientation toward problem-solving

The position requires an administrative base combined with an operational dimension. In addition to managing documentation and records, you will interact actively with logistics operators, manage incidents in real time, and perform proactive shipment tracking.

• Document management: Issue bookings, manage transport documentation (B/L, DUA, packing list, certificates of origin) and coordinate customs clearance.
• Registration and control: Keep the database of shipments, logistical milestones, and rates updated, mainly using Excel and SAP.
• Operational interlocution: Communicate with logistics operators, freight forwarders, and customs agents to claim compliance with agreements and resolve incidents with agility.
• Management of transport and logistics requests: Receive transport needs, select the appropriate provider from the panel, issue the booking, and manage all documentation.
• Shipment tracking and traceability: Perform daily tracking of shipments, update the system with logistical milestones, and proactively alert regarding deviations or incidents.
• Incident and claim management: Detect, manage, and claim all logistical incidents, documenting them for analysis and continuous improvement.
• Customs and documentary management: Coordinate customs clearance, verify regulatory compliance of documentation, and manage payments associated with importation.
• Operational support and reporting: Keep the database of shipments and rates updated. Support the Logistics Manager in tenders and supplier analysis.