Maintenance Administrator

• Permanent full-time contract
• Work-life balance and flexible working hours measures: flexibility in start and end times, intensive working day on Fridays under a remote work arrangement, and intensive working day during the summer.
• Attractive compensation package tailored to the professional profile + meal allowance.
• Flexible Compensation Plan (health insurance, childcare voucher, transport pass, among others).
• Job security and stability: a long-term project in a leading services company.
• Cuidado en Red: psycho-emotional support service available every day of the year.

Clece FS is a leading company in Facility Services for all types of assets and infrastructures, including the management of maintenance services, energy services, sports center management, and interior cleaning Do you want to join us and be part of a great company? We are looking for a Maintenance Administrator

We are looking to hire a Maintenance Administrator to provide support to the Facilities Maintenance area, contributing to the administrative and documentary management of the services and facilities under its responsibility.

The selected person will play a key role in the organization and monitoring of maintenance activity, ensuring correct documentary management, coordination with suppliers, and compliance with internal procedures and regulatory requirements.

·Manage, archive, and keep the department's technical and administrative documentation up to date.

·Control certificates, regulatory inspections, licenses, and maintenance contracts.

·Keep documentary records and corporate databases up to date.

·Prepare documentation for internal and external audits.

·Provide administrative support

·Prepare reports, presentations, and monitoring charts.

·Manage agendas, meeting invitations, and minutes.

·Perform follow-up on assigned tasks and projects.

·Process orders and purchase requests.

·Perform follow-up on projected works.

·Manage documentation for suppliers and subcontractors.

·Coordinate the receipt and filing of CAE documentation.

·Register and update work orders in the maintenance management tool.

·Perform administrative follow-up of incidents and actions.

·Control the documentary closure of preventive and corrective maintenance.

·Prepare periodic activity indicators.

·Supervise expiration dates of inspections, contracts, and regulatory documentation.

·Coordinate the collection of documentation required by regulatory bodies.

·Guarantee the availability and traceability of mandatory documentation.