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Technical training or experience in maintenance environments, facilities, or technical services will be valued.
Experience in stock, warehouse, and spare parts management will be valued.
Vocational Training in Maintenance, Vocational Training in Administration, or equivalent.
Provide administrative support to the Maintenance area, ensuring the correct management of purchases, suppliers, technical documentation, work orders, spare parts stock and costs, as well as the traceability of the department's information.
Technical and Legal Documentation: Manage and keep up to date the technical and administrative documentation for equipment and facilities (contracts, reviews, inspections, manuals, certificates, and legal documentation).
Purchasing and Procurement: Manage purchases for the Maintenance area (requesting quotes, comparing budgets, creating and tracking orders, and controlling deliveries).
Documentary and Financial Management: Verify the correspondence between orders, delivery notes, and invoices, preparing the documentation for processing by Finance.
Cost Control: Administratively control maintenance costs and expenses, keeping the information updated in the CMMS.
Supplier Management: Manage the documentation and work orders of external suppliers, monitoring the contracted services.
Coordination of External Maintenance: Administratively coordinate repairs, reviews, and external maintenance of equipment and facilities (forklifts, pallet jacks, scales, forklifts, and other auxiliary equipment).
Stock and Warehouse Control: Control and organize the stock of spare parts, materials, and maintenance tools.
Inbound Goods and Inventories: Manage the entry of materials, verification of delivery notes, claims to suppliers, and warehouse inventories.
Local Logistics: Collect materials or spare parts from workshops and suppliers when necessary.
Interdepartmental Collaboration: Collaborate with Maintenance personnel and other departments to ensure the availability, updating, and traceability of information.
General Support: Provide support in the general administrative tasks of the department.
Office Automation: Advanced use of Microsoft Word and Excel.
CMMS: Knowledge or experience in CMMS systems will be valued.
ERP: Experience with ERP systems such as SAP, Navision, Dynamics, or Oracle will be valued.
Technical Vocabulary: Knowledge of equipment, materials, spare parts, and technical maintenance terminology will be valued.
Organization: Ability for organization, planning, and prioritization.
Rigor: Attention to detail and documentary rigor.
Information Volume: Ability to work with a high volume of information.
Proactivity: Proactivity and initiative.
Service: Orientation toward the internal customer and a service mindset.
Coordination: Ability to coordinate with suppliers and different departments.
Hinojosa is a Spanish multinational company specializing in the manufacture of paper and packaging, with a strong presence across the Iberian Peninsula. Founded in 1947, it operates multiple production plants and employs over 1,500 people, offering a wide range of corrugated cardboard and paper products. The company is known for its commitment to sustainability and innovation, with a significant footprint in Spain and Portugal.
or browse Junior·Packaging & Paper·Paper and Packaging
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