Secretary and Administration Technician

Being part of an interesting institutional project that represents a great professional challenge, personal and professional development, as well as integration into a team of professionals with experience in the education sector who carry out their activity with motivation and in an excellent working environment. 

Temporary contract with a high possibility of conversion to a permanent contract.

Working hours: 38 hours per week (full time)

Start date: immediate

Salary range: €18,700 - €22,160 gross per year

Working conditions according to the sector's collective bargaining agreement

Fundación Loyola, an educational institution belonging to the Society of Jesus, is looking to hire for the Colegio San Estanislao de Kostka de Málaga, a SECRETARIAT AND ADMINISTRATION TECHNICIAN who, reporting directly to the School Administrator, will carry out, among others, the following functions:

Mission

Perform the administrative management of the center's secretariat.

• Customer service for families and document management in the processes of schooling, admission, and student enrollment.
• Administrative procedures for academic degrees, PEvAU, and public scholarships.
• General Secretariat services: delivery and registration of checkbooks, management of collection and invoicing for Mandatory School Insurance, collection of student documentation, and Data Protection (GDPR) authorizations.
• Official document management for teaching staff: updating information in management IT platforms and official bodies, collection, verification, and integration of teaching staff documentation, and coordination with the ICT department for the creation, assignment, or cancellation of institutional email accounts and access to the employee portal.
• Management of educational and IT platforms.
• Customer service for teaching staff, students, families, and clients, responding to requests, incidents, and complaints that arise.
• Management and control of administrative processes specific to an educational center. These processes include invoicing for various services, collection management, sales items, and stock control, through the available IT tools. 
• Management of supplier relationships, processing and receipt of orders, and management of budgets, delivery notes, and invoices.
• Administrative management of extracurricular and complementary activities.
• Preparation, processing, classification, registration, and filing of documents and communications.

• Technological adaptability and innovation: proactivity to integrate emerging technologies into daily administrative routines.
• Administrative rigor and precision: meticulousness in the verification of personal and academic data, guaranteeing accuracy in official minutes and transfer reports.
• Planning and multitasking ability, excellent time management.
• Assertive communication and customer service: close, professional, and efficient treatment when assisting families, teaching staff, and public administrations.
• Teamwork and interdepartmental coordination.
• Confidentiality and professional ethics: maximum discretion in the handling of student files and staff contractual documentation.
• Training in Occupational Risk Prevention
• Advanced knowledge of office automation.

• At least 5 years in administrative tasks. 
• Experience in similar positions in educational institutions will be valued.

We are looking for a person with a high degree of commitment, identified with the aims of Fundación Loyola, as well as with the mission of the Society of Jesus. 

Ability to learn, communication skills, initiative and autonomy, and a high capacity to lead and work in a team are required. Likewise, we seek a resourceful, proactive person with planning and organizational skills.