Accounting Specialist

• Minimum of 2 years of experience in a similar role
• Cost allocation systems and tariff calculation
• Inventory management and control
• Customer billing and invoice collection
• Managing payments
• Financial and accounting ERPs
• Analytical thinking and problem-solving.
• Accuracy and attention to detail.
• Reliability and accountability.
• Planning and organisation.
• Methodical approach to work and data management.
• Clear communication and collaboration.

• Accounting departments of research and technology centers
• Developing policies and procedures
• NAVISION or comparable accounting ERP systems.
• Digital banking platforms.
• Supporting audits of publicly funded R&D projects.
• Working with scientific equipment costing or tariff systems.
• Bachelor's Degree in Business Administration and Management
• Accounting Standards for Non-Profit Entities (PGC-ESFL)
• General knowledge of compliance

Technical and professional requirements:
Technical and professional experience in the following processes and programmes:

• Accounting: practical knowledge of general accounting and basic knowledge of the Accounting Standards for Non-Profit Entities (PGC-ESFL).
• Cost accounting: knowledge of cost allocation and rate-calculation principles.
• Fixed assets: knowledge of fixed asset and inventory accounting and control.
• Invoicing and payments: knowledge of customer invoicing, collection and payment processes.
• Digital tools: proficiency in financial/accounting ERP systems and Excel, and ability to work with digital banking tools.
• R&D financial management: basic knowledge of the financial management of publicly funded R&D projects.
• Adaptability and responsiveness to changing priorities.
• Initiative and continuous improvement.
• Ability to learn and keep professional knowledge up to date.
• Relationship-building with internal and external stakeholders.

• Higher vocational qualification in Business Administration, Accounting, Finance or a related field.
• Training in financial management of R&D projects (public funding).

• English level≥ B2 CEFR

• Monitors the recording of equipment usage time
• Tracks equipment-related costs and calculates equipment usage rate
• Calculate indicators and operational data
  
• Manages the fixed asset register: asset additions, disposals, equipment under construction, changes in locations, responsible persons, calendar, inventory labeling etc.
• Prepares inventory data for annual financial statements
  

Invoicing tasks
- Control rebilling of expenses (spin-offs, third parties)
- Issue internal and external invoices (contracts, services, events, use of equipment)
- Payment collection

• Other activities within financial deparment: elaboration and maintenance of procedures and policies, support activities for tax compliance, prepare payment runs and bank transfers, support purchase invoice booking and others.
• Support the project office: audits, indicators and data for grant applications for equipment acquisition.

Contrato indefinido con cargo a la tasa de reposición para 2026 autorizada por la Consejería de Economía, Hacienda y Empleo de la Comunidad de Madrid.

Permanent contract under the 2026 replacement rate authorised by the Department of Economy, Finance and Employment of the Community of Madrid.

Applications are processed upon reception. The position might be closed once ten working days have passed since publication, so we encourage early application.

The working language of the Institute is English. Full command of the English language is required in all positions.

WHAT YOU WILL FIND AT IMDEA

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute's scientists and staff in "soft" or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.