Fleet and Travel Administration Specialist - Immediate

We are looking to hire a Fleet and Travel Administration Specialist to be responsible for the administrative and operational management of the company's vehicle fleet, as well as to provide support in the organization and management of corporate travel.

• Multinational company.
• Immediate start

• Fleet and corporate mobility management
  
  • Administratively manage the company's vehicle fleet, including registrations, cancellations, assignments, renewals, and returns.
  • Monitor renting contracts, extensions, and documentation associated with the vehicles.
  • Coordinate inspections, ITV (technical vehicle inspections), repairs, tire changes, and accident reports, maintaining contact with workshops and insurance companies.
  • Administer fuel cards and toll devices (Via-T), managing registrations, cancellations, renewals, blocks, and incidents.
  • Manage traffic fines, driver identifications, and possible appeals.
  • Attend to employee inquiries related to company vehicles and mobility services.
  • Keep the vehicle inventory and fleet documentation up to date.

  Corporate travel management

  • Provide administrative support to employees in the management of corporate travel.
  • Manage incidents and special requests through the company's travel platform.
  • Supervise that requests comply with the internal travel policy.
  • Perform parameterizations and updates in the corporate tool, including cost centers and projects.
  • Coordinate with the travel agency and the platform provider to resolve incidents and ensure the correct functioning of the service.

  Administrative management and reporting

  • Review, register, and account for invoices from renting providers, fuel, tolls, and travel agencies.
  • Perform allocations to cost centers and verify the correct accounting of services.
  • Prepare monitoring and reporting reports related to the fleet and mobility expenses.
  • Keep information up to date and provide the data required by internal departments such as Human Resources, Finance, or Audit.
  • Coordinate with different areas of the company to guarantee the correct administrative management of the services.

• Higher Vocational Training (Grado Superior) in Administration and Finance, Transport and Logistics, or similar.
• Minimum of 1 year of experience in positions related to the administrative management of fleets, renting, or corporate mobility.
• Experience in managing renting contracts, vehicle registrations and cancellations, documentary control, and coordination with providers.
• Knowledge of fuel card management and toll devices.
• Good command of Excel, especially pivot tables, formulas, and data tracking tools.
• Experience working with SAP or some management ERP. SAP will be particularly valued.
• Valuable experience with corporate travel management platforms and fleet management tools.

We are looking for an organized, meticulous, and proactive person, with a service orientation and ease in relating to providers and employees from different departments. It will be important to have the capacity to manage a high volume of documentation and administrative tasks, meeting established deadlines.