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Legal Administrative Assistant - Document Management

On-site in Madrid·Added 1 month ago (last checked 15 Oct)

Agency

Michael Page España

2421 open roles

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Our summary

Salary: €25,000 - €27,000 a year
About €1,650 - €1,760 a month after tax.
Work mode: On-site, Madrid
Contract: Permanent

Visa options

The ad rules out sponsorship
The advert says visa sponsorship isn’t available for this role.

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Previous experience in administrative positions linked to commercial, corporate, or contractual documentation.
Previous experience in: notary offices, law firms, or similar.
Practical knowledge of deeds, contracts, powers of attorney, corporate documentation, and documentary processes.
Fluent use of office tools and document management environments.
Organization, attention to detail, speed of execution, proactivity, and autonomy.
Ability to manage multiple matters simultaneously.

Pay & benefits

What you'll get

Permanent contract
Salary: €25,000 - €27,000 B.A.

The role

We are looking to hire a Legal Administrator - Document Management to join a cross-functional team that acts as a link between different business areas and external collaborators. You should be accustomed to working with commercial, contractual, and corporate documentation, as well as coordinating different interlocutors and performing rigorous follow-up of multiple processes simultaneously.

Important company located in central Madrid
Experience in the Back Office position, On-site

What you'll do

Coordination and follow-up of corporate, contractual, and commercial documentation.
Preparation, review, and documentary control for signings and formalization of operations.
Management and follow-up of deeds, contracts, powers of attorney, and other corporate documentation.
Coordination with notary offices, professional firms, financial entities, and other external collaborators.
Control of expiration dates, signatures, documentation statuses, and pending tasks.
Document management and maintenance of digital repositories.
Follow-up of processes related to compliance, KYC, and anti-money laundering.
Interlocution with different internal departments to guarantee the correct progress of projects.
Supervision of the correct collection and filing of documentation.

How you'll work

Schedule: Monday to Thursday: 09:30h to 14:00h and 15:30h to 19:00h. Friday: 9:00h to 15:00h. ON-SITE.

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.