The English-language job board for Spain

Administrative Assistant in Madrid

On-site in Madrid·Full-time·Added 10 days ago (last checked 4 Nov)

ONCE

28 open roles

Apply

Our summary

Hours: 36 hours a week
Work mode: On-site, Madrid
Contract: Permanent, full-time hours
Experience: 2+ years
Education: Vocational training (FP Grado Medio)

Visa options

The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.

Find jobs with visa support

Skills

ONCE is hiring for this role in several places. This vacancy is in Madrid.

This job advert was originally written in Spanish.

Requirements

What we're looking for

High school diploma, intermediate or advanced vocational training in administrative functions, Commerce or Marketing, or Executive Assistant studies or similar.
Phone support for internal and external customers to resolve inquiries and incidents.
Experience in administrative functions.
Knowledge of Microsoft Office applications, especially Word, Excel, and Outlook.
Knowledge and experience in using applications in the corporate desktop environment (SAP).

Nice to have

People-oriented approach. We love teamwork and have a service vocation!
Preferably with knowledge or previous experience in administrative processes in industrial environments, the graphic arts sector, logistics, or similar
Experience in dynamic and multidisciplinary environments.
A minimum of 2 years of experience will be valued.

Pay & benefits

What you'll get

Permanent contract.
Full-time schedule of 36 h/w, goodbye to 40 hours/week!
Competitive salary of +€18,000 gross/year, and after 2 years, advancement to senior category with a salary of +/- €24,000 gross/year.
24 working days of vacation + 6 personal days for personal enjoyment.
Annual support for individual training, we want you to keep growing!
ONCE Card: We offer exclusive discounts.
Financial support for the birth of children or adoption.
We offer opportunities for anyone to participate in volunteer activities and contribute to community well-being.
ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and take part in intrapreneurship and innovation projects at ONCE. You have the opportunity to join a supportive, social, and committed Organization, OF PEOPLE AND FOR PEOPLE, aware of its responsibility to society, that will accompany you through the onboarding process and offer you professional growth opportunities.

You decide how far to go!

The role

Do you envision your professional career being part of change and social transformation? WE ARE LOOKING FOR YOUR TALENT!

At ONCE, we are looking for an Administrative Assistant for a permanent vacancy for our ONCE Lottery Logistics and Production Center located in Vallecas.

What you'll do

You will manage information within the department/work center.
You will handle daily tasks such as registering, organizing, and managing correspondence, files, records, etc.
You will support department members in tasks and projects.
You will perform tasks using corporate desktop tools (SAP), email, and Office 365.
You will prepare reports, presentations, and document summaries.
You will provide administrative support to other teams.

WHAT WILL YOU DO IN YOUR DAY-TO-DAY?

WHAT DO WE NEED FROM YOU? (Requirements)

WHAT OTHER THINGS DO WE LIKE TO TAKE INTO ACCOUNT?

WHAT ELSE DO WE LIKE TO TAKE INTO ACCOUNT? (Valuable requirements)

About ONCE

ONCE (Organización Nacional de Ciegos Españoles) is a Spanish public-law corporation and social services organization dedicated to the social inclusion and integration of people with visual disabilities. Founded in 1938, it operates as a non-profit entity funded largely through its own lottery and gaming operations, making it one of the largest employers in Spain with over 20,000 employees. The organization provides comprehensive services including education, employment, and accessibility solutions for blind and visually impaired people across the country.

ONCE has a strong presence throughout Spain, with its headquarters in Madrid and a network of offices and services across the country. For international professionals, ONCE offers a unique opportunity to work in a mission-driven organization with a strong social impact, contributing to the inclusion of people with disabilities. The organization is known for its inclusive and supportive work culture, and its roles in Spain often require Spanish language proficiency, making it an attractive option for those looking to integrate into Spanish society.

Industry: Social Services
Founded: 1938
Employees: 20,000–25,000
Headquarters: Madrid, Spain
In Spain: Madrid

Good to know if you are moving

ONCE is a Spanish social enterprise, so working there means being part of a unique and impactful mission that goes beyond typical corporate goals.
The organization is known for its strong commitment to accessibility and inclusion, which can be a valuable learning experience for international professionals.
While many roles may require Spanish, the organization's diverse operations (lottery, retail, services) may offer opportunities for various professional profiles.
As a large, stable employer in Spain, ONCE offers long-term employment prospects and a well-established work environment.
The organization's social mission and non-profit status can be appealing for professionals seeking purpose-driven work.

All open roles at ONCE