Administrative Assistant to Management

- Minimum qualification: Higher Vocational Training degree related to administrative / secretarial functions.

- Complementary training related to the functions of the position to be filled: time management, communication, customer service, protocol, public relations,

- Knowledge of the handling (advanced level) of the suite of applications that integrate the Microsoft Office package, especially Word, Excel, and Outlook.

- Availability to travel, including weekends.

- Driver's license.

- Knowledge of the English language (C level).

REQUIRED COMPETENCIES

- Organizational Skills:

* Time management: Ability to plan and prioritize tasks, coordinate calendars and agendas, and organize multiple commitments without losing sight of deadlines.

* Multitasking: Ability to handle several tasks at once without neglecting quality and precision in each one.

* Attention to detail: Being precise in the preparation of documents, reports, and in the management of information.

- Effective Communication:

* Written communication: Good ability to draft emails, reports, and other corporate documents in a clear and professional manner.

* Verbal communication: Ability to interact effectively, ensuring that information is transmitted accurately.

* Interpersonal skills: Ability to relate to people of different hierarchical levels, maintaining a professional and diplomatic attitude.

- Teamwork.

- Problem-Solving Capacity:

* Critical thinking: Ability to identify problems or unforeseen situations and seek quick and effective solutions.

* Decision making: Being able to make decisions under pressure, maintaining calm and appropriate judgment in urgent situations.

- Use of Technological Tools:

* Management software and AI: Familiarity with productivity and AI tools to organize tasks, projects, and communications.

* Information technology: Basic knowledge in the handling of information systems and collaborative platforms (such as Zoom or Microsoft Teams).

- Discretion and Confidentiality:

* Confidentiality: Ability to manage sensitive and senior management information, maintaining discretion and professionalism at all times.

* Professional ethics: Being upright and maintaining high ethical standards in the management of information and in dealings with third parties.

- Adaptability and Flexibility:

* Adaptability: Being flexible in the face of changes in the business environment or company priorities.

* Availability: Having the willingness to attend to unforeseen events or requirements outside of regular hours if the situation demands it.

- Proactivity and Autonomy:

* Initiative: Anticipating the needs of management, seeking solutions, and proposing improvements in administrative processes.

* Autonomy: Ability to work independently, making decisions when necessary without depending on constant supervision.

- Permanent contract.

- Full-time schedule of 36 h/week, goodbye to 40 hours/week!. Availability and flexibility in morning and afternoon shifts.

- Competitive salary of +18,000 euros gross/year, and after 2 years, advancement to senior category with a salary of +/- 24,000 euros gross/year with a monthly gross supplement of 850 euros.

- 24 working days of vacation + 6 personal days for personal enjoyment.

- Annual support for individual training, we want you to keep growing!

- ONCE Card: We offer exclusive discounts.

- Financial support for the birth of children or adoption.

- We offer opportunities for anyone to participate in volunteer activities and contribute to community well-being.

- ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and take part in intrapreneurship and innovation projects at ONCE. You have the opportunity to join a supportive, social, and committed Organization, OF PEOPLE AND FOR PEOPLE, aware of its responsibility to society, that will accompany you through the onboarding process and offer you professional growth opportunities.

You decide how far to go!

Do you envision your professional career being part of change and social transformation? WE ARE LOOKING FOR YOUR TALENT!

At ONCE, we are looking for an Administrative Assistant - Executive Assistant for a permanent vacancy for our Commercial Management located in Madrid.

WHAT WILL YOU DO IN YOUR DAY-TO-DAY?

- Calendar management, organization of meetings and events, drafting of internal and external communications, assistance to employees, executives, department and unit managers, suppliers, external organizations, organization of the management's digital archive, management and organization of the management's email, preparation of reports, work for the preparation of the annual budget, preparation and processing of budget reservations and disbursements, and other tasks inherent to the position.