Accounts Payable Analyst

6–10 years of experience in Accounts Payable / P2P operations.

Minimum 3 years managing transitions, ideally vendor-to-vendor.

Strong working knowledge of AP processes: PO/Non-PO, 3-way match, GR/IR, vendor master, payments, T&E audit.

Experience working with SAP-ERP environments.

Proven project management and stakeholder management skills.

Understanding of SOX / internal controls, audit frameworks, and risk mitigation.

Ability to work in a fast-paced, deadline-driven environment.

Preferred

Experience in BPO transitions.

Certifications: PMP, Lean Six Sigma (nice to have).

Experience with AP tools: Ariba, SAP

We are hiring!!

Key Responsibilities

1. Transition Planning & Governance

Develop the full Transition Project Plan with clear phases, timelines, and deliverables.

Set up and manage all governance routines: PMO reviews, weekly working groups, RAID logs, and documentation.

Track progress against contractual transition SLAs and milestones.

Support and ensure alignment with SOW/MSA transition commitments for both providers.

1. Process Due Diligence & Scope Validation

Validate all in-scope AP processes including PO/Non-PO processing, GR/IR, vendor master maintenance, invoice exception handling, T&E audit, payments, and supplier queries.

Baseline transaction volumes, backlog, complexity, and dependencies.

Identify risks, gaps, and process variations between current and future operating models.

1. Knowledge Transfer (KT) Management

Lead structured KT waves: Shadowing → Reverse Shadowing → Parallel Runs → Certification.

Coordinate SMEs from incumbent and incoming providers to ensure full knowledge capture.

Ensure complete, standardized documentation: SOPs, Work Instructions, Process Maps, RACI, exception handling guidelines.

Assess readiness and raise concerns early based on KT performance.

1. Technology, Systems & Access

Coordinate timely access provisioning and deprovisioning across ERPs and workflow systems.

Collaborate with IT for implementation of vendor AP tool as part of transition to the new vendor

Oversee invoice processing simulations, test cycles (SIT/UAT), and system readiness checks during transition.

Support vendor master validation for bank details and secure handling of sensitive data.

1. Controls, Compliance & Risk Management

Ensure end‑to‑end AP transition is compliant with financial controls (SOX), audit requirements, and internal governance.

Validate that all financial controls are fully understood and adopted by the new vendor.

Maintain proactive risk identification, mitigation plans, and escalation paths.

Conduct control walkthroughs and support audit readiness during transition.

1. Stakeholder & Supplier Experience Management

Serve as the transition point of contact for internal teams, Procurement, Finance Controllers, Treasury, Tax, and IT.

Ensure clear communication to suppliers on process changes, escalation points, and cutover timelines.

Protect supplier experience through zero missed payments, stable TAT, and transparent communication.

1. Cutover & Hypercare

Design and lead the cutover plan for open transactions, invoices in pipeline, workflows, disputes, and payment runs.

Execute hypercare for 2–6 weeks with daily monitoring, backlogs burn-down, root cause analysis, and SLA stabilization.

Ensure complete handover to steady-state with acceptance sign-off and performance baselines.

Deliver Post‑Implementation Review capturing lessons learned and future improvements.