HR Assistant

We are looking for a HR Assistant on behalf of and in support of ATG Europe for our location in Barcelona, Spain. The HR Assistant provides accurate and timely administrative support for HR activities in Spain, with a strong focus on payroll administration. The role supports the monthly Spanish payroll process by preparing, checking and maintaining payroll input and employee data, following up with relevant stakeholders, and helping ensure that payroll information is complete and correct. The HR Assistant also supports onboarding, employee administration, leave and absence administration, training, benefits, occupational health and safety, and other day-to-day HR processes. Hands-on payroll administration experience is mandatory. The role requires a highly accurate and organised person with very good written and spoken English, good communication skills, and a service-oriented approach.

The successful candidate will be tasked with, but not limited to:

• Support the monthly Spanish payroll process, including the preparation, collection and verification of payroll input and supporting documentation;

• Check payroll-related data carefully for accuracy and completeness, identify discrepancies and follow up on corrections before payroll deadlines;

• Maintain accurate employee and payroll records and support communication with the payroll provider and internal stakeholders;

• Administer starters, leavers, employment changes, probation periods, transfers and other employee lifecycle processes;

• Prepare and maintain employment contracts, addenda, HR letters, personnel files and HR system data in line with internal procedures;

• Administer annual leave, sickness absence, maternity, parental and other special leave, including accurate registration and follow-up;

• Support employee benefits and insurance administration and respond to routine employee queries;

• Support training administration, including requests, approvals, registrations, records, certificates and internal training activities;

• Support occupational health and safety administration in Spain, including medical check-ups, mandatory training, coordination with external providers and maintenance of required records;

• Support the administration and follow-up of the Spanish Equality Plan and related documentation;

• Assist with work permit and immigration administration and maintain the related documentation;

• Prepare HR data and reports and provide supporting documentation for audits and compliance activities;

• Act as a first point of contact for routine employee HR queries and refer more complex or sensitive matters to the HR Officer or HR Director;

• Support general office-related administration for the Barcelona location where required;

• Handle employee and payroll information with accuracy, discretion and confidentiality;

• Communicate clearly and professionally in English and Spanish, both written and spoken.