Payroll and HR Administration Manager

• Essential Knowledge and Professional Experience
  • Minimum of 6 years of experience in payroll coordination or a similar role, preferably in an international and multi-cultural environment.
  • Strong knowledge of payroll processes, employment laws, and compliance standards
  • Proven experience managing and leading a team, including workload allocation, prioritization, performance management, and professional development.
  • Experience managing employee queries and requests related to payroll, personnel administration, compensation, benefits, and HR processes.
  • Experience in HR within research or academic institutions.
  • Excellent verbal and written communication (Spanish, Catalan and English).

• Additional Knowledge and Professional Experience
  • Advanced skills in Microsoft Office, especially Excel.
  • Familiarity with ERP systems and payroll software.
  • Experience with process improvement and the implementation of HR systems, tools, or procedures.
• Competences
  • Strong organizational and planning skills, with a structured approach to managing priorities, resources, and deadlines.
  • Ability to work effectively in a fast-paced, high volume, deadline-driven environment
  • Proactive and solution-oriented approach to challenges, with strong decision-making and problem-solving skills.
  • Leadership skills with the ability to motivate and manage a team effectively.
  • High attention to detail and commitment to accuracy.
  • o Excellent communication and stakeholder management skills, with the ability to provide clear guidance to employees, managers, and HR colleagues.

• Education
  • University Degree in Labour Relations, Law, Work Sciences, or a related field.
  • Master's Degree in Human Resources or a postgraduate qualification in HR is highly valued.

Job title: Payroll and HR Administration Manager

The Human Resources (HR) team at BSC is seeking a Payroll and HR Administration Manager to lead and oversee payroll and personnel administration processes, ensuring high-quality service, operational efficiency, and compliance with internal policies and legal regulations. Reporting to the next-level manager overseeing HR and Labour Relations, this role will be responsible for managing the monthly payroll in collaboration with the external payroll service provider, leading and managing the HR Officers responsible for personnel administration, addressing employee queries and requests, and supporting the development and implementation of HR policies and processes.

• Payroll Management:
  o Lead and oversee the monthly payroll process in collaboration with the external payroll provider, ensuring accuracy, quality, compliance, and timely delivery.
  o Validate payroll calculations and ensure compliance with legal and organizational requirements.
  o Oversee and resolve payroll-related queries from employees, ensuring timely, accurate, and consistent responses.
  o Lead and manage the daily activities and workload of the HR Officers within the personnel administration team.
  o Set priorities, allocate responsibilities, monitor performance, and ensure the team adheres to deadlines and meets operational goals efficiently.
  o Ensure continuity and quality of service across payroll and personnel administration processes.
• Personnel Administration:
  o Oversee the preparation and management of employment contracts, contract renewals, and terminations, ensuring legal and procedural compliance.
  o Ensure the accurate and timely input and management of HR data in the ERP system.
  o Oversee the provision of support to employees and managers regarding personnel administration matters, ensuring queries and requests are handled effectively.
  o Ensure timely and accurate reporting of personnel administration KPIs and monitor the quality and efficiency of the team's service delivery.
• HR Advisory: Act as a primary advisor to Group Leaders and Managers on HR policies, processes, and compliance matters. Provide guidance on compensation, benefits, personnel administration, and other HR-related issues. Support managers in resolving employee-related queries and requests within the scope of the role.
• Policy and Process Improvement: Support the the next level manager in designing and implementing HR policies related to payroll and personnel administration. Lead and coordinate process improvements within the team, identifying opportunities to increase efficiency, quality, and employee experience, and ensure best practices are implemented consistently.
• Compliance and Reporting:
  o Ensure compliance with legal and organizational standards in payroll and personnel administration.
  o Monitor risks and ensure appropriate controls are in place across payroll and personnel administration processes.
  o Prepare regular reports and analyses related to payroll and personnel costs to support budgetary planning and decision-making.
  o Provide the next-level manager with relevant insights on team performance, operational matters, and areas for improvement.

• The position will be located at BSC within the Management Department
• We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
• Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
• Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement
• Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
• Starting date: 16/10/2026

Reference: 445_26_MNG_HR_PHRAM