Marlex is a prominent Spanish human resources and recruitment firm specializing in temporary staffing, permanent placement, and HR consultancy. With over 25 years of experience, the company operates a network of more than 60 offices across Spain, serving diverse sectors including industrial, logistics, and administrative services.

Headquartered in Catalonia, Marlex has a deep-rooted presence in the Spanish labor market, particularly in the Mediterranean and northern regions. For international professionals, Marlex serves as a gateway to the Spanish job market, frequently recruiting for roles requiring multilingual skills in logistics, export, and back-office operations.

Founded in 1996 in Vic (Barcelona), Marlex began as a local staffing agency and has grown into one of the top HR firms in Spain. It has expanded its service portfolio to include executive search and specialized consulting.

For international professionals

Operates more than 60 physical offices throughout Spain, providing local support in various regions.
Specializes in a wide range of sectors, from industrial and logistics to specialized administrative and financial roles.
Frequently recruits for positions requiring language skills beyond Spanish, such as English or French, for international trade roles.
Offers both temporary and permanent contract opportunities, which can be a starting point for professionals entering the Spanish market.

Site Administrator

Marlex Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

!Marlex People is looking for you! We are collaborating with a major company that needs to incorporate a Site Secretary for the Construction Sector in Madrid. If you are looking for stability, professional development, and a new challenge, this is your opportunity!

Main functions:

• Coordinate all travel for site personnel (flights, accommodation, transfers, and itineraries)

• Maintain contact with travel agencies, hotels, and service providers

• Update travel schedules and ensure timely changes

• Control travel expenses and verify compliance with company policies

• Provide administrative support to Site Management

• Manage correspondence, documents, and files

• Keep site records and documentation organized and up to date

• Coordinate visa processing, work permits, and residency for personnel

• Prepare and submit required documentation

• Track expiration dates and renewals

• Maintain contact with authorities, embassies, and external agencies

• Support onboarding and offboarding

• Control attendance, timesheets, and leave

• Collaborate in the mobilization and demobilization of personnel

Requirements:

• High school diploma, technical degree, or equivalent

• Minimum 3 years of experience in site or field administration

• Experience in construction, engineering, or projects will be valued

• C1 level of English

• Proficiency in Microsoft Office (Excel, Word, and Outlook)

• Attention to detail

• Time management

• Professional demeanor and good presentation

• Discretion and confidentiality

What we offer:

• Permanent contract

• Office hours: Monday to Friday from 9:00 AM to 6:00 PM

• Area: Madrid

• Salary commensurate with the position

Interested? Don't miss this opportunity and apply now! We look forward to meeting you!

View original advert (Spanish)

¡En Marlex People te estamos buscando! Colaboramos con una importante empresa que necesita incorporar un/a Site Secretary Sector Construcción en Madrid. Si buscas estabilidad, desarrollo profesional y un nuevo desafío, ¡esta es tu oportunidad!

Funciones principales:

• Coordinar todos los viajes del personal de obra (vuelos, alojamientos, traslados e itinerarios)

• Mantener contacto con agencias de viaje, hoteles y proveedores de servicios

• Actualizar cronogramas de viaje y asegurar cambios a tiempo

• Controlar gastos de viaje y verificar el cumplimiento de las políticas de la empresa

• Brindar soporte administrativo a la Gerencia de Obra

• Gestionar correspondencia, documentos y archivos

• Mantener registros y documentación del sitio organizados y actualizados

• Coordinar trámites de visa, permisos de trabajo y residencia del personal

• Preparar y presentar la documentación requerida

• Hacer seguimiento de vencimientos y renovaciones

• Mantener contacto con autoridades, embajadas y agencias externas