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Site Administrative Assistant

Marlex Staffing·Madrid, Spain

What they offer

  • Permanent contract

    Per the ad.

What they ask for

  • Have the right to work in Spain

    Marlex Staffing doesn't mention sponsorship in the ad.

  • Speak native-level Spanish

    Listed as a requirement in the ad.

  • Work in English

    English is required, per the ad.

  • Work on-site in Madrid

    No relocation package mentioned.

  • Have 3+ years of experience

    Mid-level role.

Pulled from the advert automatically — the full ad is what counts.

Added 2 months ago
Read the full advert

About the role

At Marlex, we are looking for you! We collaborate with an important company that needs to hire a Site Secretary for the Construction Sector in Madrid. If you are looking for stability, professional development, and a new challenge, this is your opportunity!

What you'll do

• Coordinate all travel for site personnel (flights, accommodation, transfers, and itineraries)

• Maintain contact with travel agencies, hotels, and service providers

• Update travel schedules and ensure changes are made on time

• Monitor travel expenses and verify compliance with company policies

• Provide administrative support to the Site Management

• Manage correspondence, files, and documents

• Keep site records and documentation organized and up to date

• Coordinate visa procedures, work permits, and residence permits for personnel

• Prepare and submit required documentation

• Follow up on expirations and renewals

• Maintain contact with authorities, embassies, and external agencies

• Support onboarding and offboarding processes

• Monitor attendance, timesheets, and leave records

• Assist with the mobilization and demobilization of personnel

What you'll get

• Permanent contract

• Salary commensurate with the position

How you'll work

• Office hours: Monday to Friday, 9:00 AM to 6:00 PM

• Location: Madrid

Hiring process

Are you interested? Don't miss this opportunity and apply now for this job offer. We look forward to meeting you!

Requirements

• Completed secondary education, technical degree, or equivalent

• Minimum 3 years of experience in site or project administration

• Experience in construction, engineering, or projects will be valued

• English level C1

• Proficiency in Microsoft Office (Excel, Word, and Outlook)

• Attention to detail

• Time management

• Professional demeanor and presentation

• Discretion and confidentiality

This job was automatically translated to English, .

About the company

Marlex Staffing

Marlex Staffing

Staffing

View company profile
Spanish company

Marlex Staffing is a staffing agency.They recruit for client companies, so the employer you would work for is not named on this ad.

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Apply at Marlex Staffing