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Administrative Assistant

On-site in Madrid·Full-time·Added 8 days ago (last checked 16 Oct)

ONCE

20 open roles

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Overview

Work mode: On-site, Madrid
Contract: Fixed-term contract, full-time hours
Hours: Jornada intensiva all year · Split day (jornada partida)
English: Required
Experience: 2+ years
Education: Upper secondary (Bachillerato)

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

WHAT DO WE NEED FROM YOU? (Requirements)

- High school diploma, intermediate or advanced vocational training in administrative functions, Commerce or Marketing, or Executive Assistant studies or similar.

- Telephone assistance to internal and external clients for the resolution of inquiries and incidents.

- Experience in administrative functions.

- Availability to work a split shift.

- Knowledge of handling applications from the Microsoft Office suite, especially Word, Excel, and Outlook.

- Correct spelling and writing skills.

- Communication skills.

Nice to have

WHAT OTHER THINGS DO WE LIKE TO TAKE INTO ACCOUNT? (Valued requirements)

- People orientation. We love working in a team and we have a vocation for service!

- Experience in dynamic and multidisciplinary environments.

- Basic knowledge of SAP.

- English level comparable to B2.

- Ability to work in a team.

- Ability to adapt to change and learn.

- Organizational and production capacity.

- Participation in volunteer projects or actions.

- A minimum of 2 years of experience will be valued.

Pay & benefits

What you'll get

WHAT DO WE OFFER YOU?

- Temporary contract.

- Full-time schedule of 36 h/w, goodbye to 40 hours/week! Intensive morning schedule with two afternoon shifts.

- Competitive salary of +18,000 euros gross/year, and after 2 years, advancement to senior category with a salary of +/- 24,000 euros gross/year.

- 24 working days of vacation + 6 days of personal leave.

- Annual grants for individual training, we want you to keep growing!

- ONCE Card: We offer exclusive discounts.

- Financial aid for the birth of children or adoption.

- We offer opportunities for anyone to participate in volunteer activities and contribute to the well-being of the community.

- ONCEInnova; We have an innovation and entrepreneurship unit, where any employee can propose and be part of intrapreneurship and innovation projects at ONCE. You have the opportunity to join a supportive, social, and committed Organization, MADE OF PEOPLE AND FOR PEOPLE, aware of its responsibility to society, which will accompany you through the onboarding process and offer you professional growth opportunities.

You decide how far you can go!

The role

Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT!

At ONCE, we are looking for an Administrative Assistant for a temporary vacancy for our Bibliographic Services Center in Madrid.

What you'll do

WHAT WILL YOU DO IN YOUR DAY-TO-DAY?

- You will manage information within the department/work center.

- You will handle daily tasks such as registering, organizing, and filing correspondence, archives, files, etc.

- You will support department members in tasks and projects.

- You will carry out tasks using the corporate desktop (SAP), email, and Office 365.

- You will prepare reports, presentations, and document summaries.

- You will provide administrative support to other teams.

About ONCE

ONCE (Organización Nacional de Ciegos Españoles) is a Spanish public-law corporation and social services organization dedicated to the social inclusion and integration of people with visual disabilities. Founded in 1938, it operates as a non-profit entity funded largely through its own lottery and gaming operations, making it one of the largest employers in Spain with over 20,000 employees. The organization provides comprehensive services including education, employment, and accessibility solutions for blind and visually impaired people across the country.

ONCE has a strong presence throughout Spain, with its headquarters in Madrid and a network of offices and services across the country. For international professionals, ONCE offers a unique opportunity to work in a mission-driven organization with a strong social impact, contributing to the inclusion of people with disabilities. The organization is known for its inclusive and supportive work culture, and its roles in Spain often require Spanish language proficiency, making it an attractive option for those looking to integrate into Spanish society.

Industry: Social Services
Founded: 1938
Employees: 20,000–25,000
Headquarters: Madrid, Spain
In Spain: Madrid
Website: once.es

Good to know if you are moving

ONCE is a Spanish social enterprise, so working there means being part of a unique and impactful mission that goes beyond typical corporate goals.
The organization is known for its strong commitment to accessibility and inclusion, which can be a valuable learning experience for international professionals.
While many roles may require Spanish, the organization's diverse operations (lottery, retail, services) may offer opportunities for various professional profiles.
As a large, stable employer in Spain, ONCE offers long-term employment prospects and a well-established work environment.
The organization's social mission and non-profit status can be appealing for professionals seeking purpose-driven work.

All open roles at ONCE