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Administrative Assistant

On-site in Madrid·Full-time·Added 1 month ago

Agency
Adecco España

5212 open roles

Overview

Salary
€11.77 an hour
Work mode
On-site, Madrid
Contract
Fixed-term contract, full-time hours
Education
Vocational training (FP Grado Medio)

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Skills

This job advert was originally written in Spanish.

Requirements

Education & certifications

  • Training in Administration, Logistics, Business Management or similar (Vocational Training or equivalent).
  • Additional training in administrative management or processes is valued.

The role

What you'll do

  • Communication with clients to follow up on services, incidents and needs.
  • Internal coordination with departments (HSE, Purchasing, Logistics, Supply Chain, Sales Administration).
  • Management of specific orders in collaboration with purchasing (machinery rental, facilities, assembly companies).
  • Document management associated with assemblies (delivery notes, internal applications, virtual warehouse).
  • Sending and tracking claims to suppliers.
  • Recording and controlling information in internal systems.
  • Support for the continuous improvement of assembly processes through documentation and instructions.
  • General administrative support to the operational area.

How you'll work

  • Location: Madrid
  • Contract: initial 3 months
  • Working day: Schedule: Monday to Thursday from 8-9 a.m. to 5-6 p.m. / Friday from 8:30-9 a.m. to 2-2:30 p.m.
  • Salary: according to collective agreement 11.77 gross/hour
  • Start date: immediate
  • Work mode: on-site

Job description

From Adecco we are looking for an Administrative Assistant to join a company in the industrial/operational sector in Madrid.

Job Mission

Ensure proper administrative and document management of the assembly area, guaranteeing internal and external coordination, as well as the efficient tracking of orders and processes, contributing to the continuous improvement of operations.

Knowledge

  • Proficiency in office tools (especially Excel).
  • Experience in document management and administrative tasks.
  • Experience in industrial, logistics or operations environments is valued.
  • SAP is not required.

Skills

  • Organization and attention to detail.
  • Coordination and communication skills.
  • Proactivity and problem-solving skills.
  • Ability to work in dynamic environments.
  • Process orientation and continuous improvement mindset.
  • Teamwork.

Ideal profile

We are looking for a person with administrative experience in operational or logistics environments, accustomed to managing documentation, coordinating teams and working with multiple contacts, eager to add value in processes and organization.

At Adecco, we believe in equal opportunities and we are committed to Talent Without Labels.

Hiring process

1 interview

  • Adecco does NOT charge or pay any fee for registering for or taking part in its recruitment processes.
  • The published stages only go as far as shortlisting; Adecco does not detail the later interviews or timescales, which depend on the client company.

About Adecco España

Adecco España is the Spanish subsidiary of The Adecco Group, the world's largest staffing and recruitment company. Headquartered in Zurich, Switzerland, Adecco operates in over 60 countries and provides workforce solutions across a wide range of industries, including logistics, manufacturing, automotive, healthcare, and technology. In Spain, Adecco is one of the leading employment agencies, connecting thousands of workers with temporary and permanent positions across the country, from warehouse and industrial roles to administrative and customer service positions.

Adecco's Spain presence is extensive, with offices in major cities such as Madrid, Barcelona, Valencia, and Bilbao, among others. The company is known for its strong focus on workforce flexibility and career development, offering training and upskilling opportunities. For international professionals, Adecco Spain provides a gateway to the Spanish job market, with many roles requiring multilingual skills, particularly in customer service and technical positions. The work culture is dynamic and fast-paced, with a strong emphasis on matching candidates to the right opportunities.

Industry
Staffing
Website
adecco.com
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