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Legal Assistant

Hybrid in Madrid·Added 2 days ago (last checked 30 Oct)

Agency

Marlex Staffing

1051 open roles

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Our summary

Salary: €30,000 a year
About €1,930 a month after tax.
Work mode: Hybrid, Madrid
Contract: Fixed-term
English: Required
Experience: 2+ years
Education: University degree

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Skills

Nice to have

Compliance

This job advert was originally written in Spanish.

Requirements

What we're looking for

Degree in Law, Administrative Management, or a related discipline.
Minimum of 2-3 years of experience in administrative or legal support functions.
Fluency in Spanish and English.
Excellent organizational skills, attention to detail, and ability to multitask.
Initiative, discretion, and orientation toward meeting deadlines.
Ability to work autonomously and integrated within a multidisciplinary team.

Nice to have

Experience in managing pharmaceutical Compliance tasks (desirable).
Experience in managing digital certificates and electronic signatures (desirable).
Familiarity with pharmaceutical regulatory environments (desirable).

Pay & benefits

What you'll get

Replacement contract.
Salary: 30,000 gross euros per year.
Hybrid model: 2 days of remote work per week.
Location: Madrid.

Are you interested? Don't miss this opportunity and sign up for the job offer now! We can't wait to meet you!

The role

At Marlex People, we are looking for you! We are collaborating with an important company that needs to hire a Legal Assistant profile in Madrid. If you are looking for professional development and a new challenge, this is your opportunity!

The Legal Assistant provides administrative, operational, and documentary support to the Legal, Compliance, and Data Privacy areas, contributing to corporate and administrative management tasks, vendor management and invoicing, electronic certificates, and Compliance tasks. The position requires a highly organized, proactive professional with excellent administrative skills.

What you'll do

Administrative and Corporate Management

Support in administrative tasks for the Legal Department.
Management of the Department's archive (contractual documentation, minutes, procedures).
Assistance in the drafting, follow-up, and filing of deeds.
Coordination of signing processes before a notary and formalization of corporate agreements.
Follow-up of administrative procedures and deadlines for legal requirements.

Vendor Management and Invoicing

Management of invoices from legal service providers.
Validation and registration of invoices in internal systems.
Control of budgets assigned to external legal services.
Follow-up of framework agreements with recurring legal providers.

Management of Electronic Certificates and Digital Signature

Administration of digital electronic signature certificates, including request, renewal, revocation of certificates, and control of expiration dates.
Coordination with certification service providers.

Compliance Tasks

Administrative support in Compliance processes (support for training activities, collaboration in the preparation of internal reports, support in the management of third-party risk management processes).

General Administrative Support

Organization of meetings
Management of correspondence and administrative communications
Support in the preparation of presentations, memorandums, and internal documents

About Marlex Staffing

Marlex Staffing is a staffing and recruitment agency operating in Spain, specializing in connecting industrial and agricultural professionals with employers across the country. The company focuses on placing workers in roles such as logistics, manufacturing, agricultural transport, and technical maintenance, serving as a bridge between job seekers and companies in sectors like food production, industrial manufacturing, and agricultural services.

With its headquarters in Vic, Catalonia, Marlex Staffing has a strong presence across Spain, particularly in industrial and agricultural hubs. For international professionals, the agency offers an entry point into the Spanish labor market, with roles that often require Spanish language skills and a willingness to work in hands-on, operational environments. The company's work culture is practical and field-oriented, reflecting the blue-collar nature of the positions it fills, and it is a relevant option for those seeking immediate employment in Spain's industrial and agricultural sectors.