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Executive Assistant to VP

Hybrid in Madrid·Full-time·Added 3 months ago (last checked 15 Oct)

Agency
Michael Page España

1696 open roles

Overview

Salary
€40,000 a year

About €2,470 a month after tax.

Work mode
Hybrid, Madrid
Contract
Permanent contract, full-time hours
English
Required
Experience
5+ years

Visa options

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Skills

Pay & benefits

What you'll get

  • Permanent contract
  • Flexible hours and intensive workday on Fridays and during summer.
  • Remote work: 2 days per week

The role

Energy sector company located in Alcobendas is looking for an Executive Assistant to support the VP of the company

  • Energy sector company
  • Executive Assistant to VP

What you'll do

The selected candidate will provide support to the VP of the company and will manage the following functions:

  • Screening and handling calls, emails, and personal/professional messages
  • Planning and prioritizing the professional agenda
  • Coordinating meetings, appointments, commitments, and private events
  • Full management of national and international travel
  • Coordinating transportation, accommodations, itineraries, reservations, and necessary documentation
  • Preparing budgets, advances, and expense settlements
  • Drafting communications, presentations, and reports
  • Managing confidential documentation, contracts, and files
  • Preparing meetings: logistical support, materials, minutes, and follow-up on agreements

Who are we looking for (M/F/D)?

We are looking for a candidate who meets the following requirements:

  • Training in Executive Secretariat or similar
  • Minimum 5 years of experience as an Executive Assistant to Senior Management or top management
  • Previous experience working with senior executives, businesspeople, or high-demand environments
  • Very high level of English (C2)
  • Advanced office software skills: Outlook, Word, Excel, PowerPoint, collaboration and document management tools
  • Profile accustomed to a fast-paced work environment.

Hiring process

2 steps2 interviews
  1. CV registration

  2. Consultant contact

    With a specialist Michael Page consultant

    If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.

  3. Company interview

    With a client company

    If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.

  4. Final stage and negotiation · With a client company

  • The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
  • Support continues after the contract is signed.
  • Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.

Industry
Staffing

In their own words

About the company & team

Energy sector company

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