General Counsel and Legal Department Assistant

• Temporary contract to cover a long-term sick leave.
• Full-time position, 40 hours per week.
• Schedule from Monday to Thursday 09:00 to 18:30 h and Friday 09:00 to 15:00 h.
• Work model is mostly on-site (1 day remote)
• Joining a leading institution in higher education.
• Dynamic, collaborative, and multidisciplinary professional environment.
• Participation in a strategic area with high visibility and interaction with different business units.

If you are interested in being part of a dynamic environment and contributing to the correct functioning of the legal area of a leading organization in higher education, we want to meet you!

• Minimum of 2 years of experience in executive assistant, legal secretary, or legal administration positions.
• Experience in document management and contract tracking.
• Previous experience using Oracle or similar contract management tools is valued.

• Higher Level Vocational Training in Administration and Finance, Executive Assistance, Administrative Management, or similar.
• Complementary training in the legal field is valued.

At Universidad Europea, we are looking to hire an Assistant to General Counsel and Legal Department to cover a long-term sick leave.

The selected person will be responsible for the administrative management of the department, agenda coordination and logistics, the documentary tracking of contracts and files, as well as operational support to the legal team, ensuring compliance with internal procedures and established deadlines.

• Management and coordination of agenda, meetings, travel, and associated logistics.
• Processing and tracking of invoices, expenses, and purchase requests.
• Documentary management of contracts, agreements, certificates, and other legal documentation.
• Preparation, tracking, and control of signing processes for contracts and legal documents.
• Management of notifications, burofaxes, and electronic filings before public bodies.
• Creation and tracking of contractual files in Oracle.
• Management of internal approvals and validations related to contracts.
• Searching, filing, and updating documentation in corporate databases.
• Administrative support to the legal team and collaboration with different areas of the organization.
• Publication and maintenance of internal department documentation and information.

• Administrative and document management.
• Advanced proficiency in office software tools.
• Knowledge of electronic registration platforms and electronic administration.
• Familiarity with legal documentation and terminology.
• Management of files and contractual signing workflows.
• Knowledge of Oracle is valued.

• Organization and planning.
• Attention to detail.
• Ability to follow up on and control processes.
• Proactivity.
• Interdepartmental communication and coordination.
• Flexibility and adaptability.
• Confidentiality and discretion.
• Service and internal customer orientation.