Executive Assistant & General Services with English and French with disability

- Direct hire into a multinational energy company.

- Cross-functional position within the People & Country Services area.

- Work location: Madrid, Ribera del Loira

- Competitive salary: fixed + variable

- Monday to Thursday: 8-hour workday, with flexible entry between 8:00 and 9:15 a.m., and a 1-hour lunch break.

- Friday: 7-hour workday, with flexible entry between 8:00 and 8:30 a.m. and exit between 3:00 and 3:30 p.m.

- Intensive workday: last 5 business days of June, all of July and August, and first 5 business days of September, with the established Friday schedule.

At Fundación Adecco, we are looking for an Executive Support and General Services Technician to join a leading multinational company in the energy sector, with a strong presence in Spain and an international working environment. The position falls within the People & Country Services area and combines executive support functions, general services management, and cross-functional administrative support. We are looking for an organized, proactive, and results-oriented profile, capable of coordinating different stakeholders and thriving in an international corporate environment. What will your duties be?

Executive Assistant

- Coordinate the organization of committees and management meetings.

- Manage agendas, commitments, and travel arrangements.

- Organize and coordinate business trips.

- Act as a point of contact and filter communications directed to Management.

- Receive and attend to institutional and corporate visitors.

- Manage expenses, orders, documentation, and other administrative tasks related to executive activity.

General Services:

- Monitor and coordinate general office services.

- Ensure compliance with internal policies and procedures.

- Manage and resolve issues related to facilities and services, coordinating with suppliers and internal departments.

- Monitor vehicles, properties, and real estate, especially regarding legal requirements and occupational health and safety (PRL).

- Keep documentation and records associated with services up to date.

Administrative and cross-functional support:

- Handle phone calls and corporate communications.

- Managing travel and accommodation bookings for employees.

- Collaborate in organizing corporate events, committees, and internal meetings.

- Prepare reports and supporting documentation.

- Manage, classify, and archive documentation.

- Coordinate certain procedures related to occupational health and safety.

- Training in Secretariat, Administration, Business Management, or similar, or equivalent professional experience.

- Minimum 3 years of experience in similar roles.

- Advanced English, both spoken and written.

- Advanced French, both spoken and written.

- Advanced user of Microsoft Office.

- Experience in managing agendas, meetings, and travel.

- Experience in General Services, Office Management, Facilities, or supplier coordination.

Operational, organized, proactive, and decisive profile.

- Experience with SAP, especially in logistics and finance modules, will be valued.

- Availability to travel occasionally.

- It will be necessary to hold an official Disability Certificate of 33% or higher, issued by the competent public body.