Executive Assistant

• Communication and Interpersonal Relations: Excellent communication skills. Ability to build solid, collaborative relationships with other executive secretariats, managers, and external collaborators.
• Digital Competence and Artificial Intelligence: Mastery of the corporate office suite and fluent user-level use of generative AI tools (assisted writing, text optimization, summaries, and preparation of letters or drafts).
• Negotiation and Management Skills: Ability to handle technical and commercial negotiations in small/medium-scale contracts, seeking cost efficiency and service quality.
• Organization and Administrative Management: Administrative rigor for handling basic user-level financial processes, ERP systems, and issuing purchase documents (Purchase Orders).
• Design and Visual Communication: Ability to synthesize strategic information and transform it into visual, well-structured executive presentations (e.g., Google Slides, etc.).
• Languages: Bilingual Spanish/Catalan, high-level English (minimum C1) for executive communication and negotiation. French and German not required, but valued.
• Values and Integrity: Strict confidentiality, professional ethics and commitment, in line with the values of the company and of the executive.
• Administration Profile: Degree in Administrative Management, technician in administrative management.
• Degree or Technician in Administrative Management or equivalent training.
• Bilingual level in Spanish and Catalan.
• High-level English (minimum C1) for executive communication and negotiation.
• Demonstrable experience and fluency in the handling of corporate office suites, ERP tools, and generative AI utilities at a user level.
• Digital Competence and Artificial Intelligence: Mastery of the corporate office suite and fluent use of generative AI tools at user level (assisted writing, text optimization, summaries, and preparation of letters or drafts).
• Negotiation and Management Skills: Ability to handle technical and commercial dialogue in small/medium-scope contracts, seeking efficiency in costs and quality of service.
• Organization and Administrative Management: Administrative rigor for handling basic financial processes at user level, ERP systems, and issuing purchase documents (Purchase Orders).
• Design and Visual Communication: Ability to synthesize strategic information and transform it into visual, structured executive presentations (e.g. Google Slides,...).
• Languages: Bilingual Spanish/Catalan, high-level English (minimum C1) for executive dialogue and negotiation. French and German not required, but will be valued.
• Values and Integrity: Strict confidentiality, professional ethics and commitment, in line with the company's values and those of the executive.
• Liaison with the company's other secretariats, located at other sites across Europe, or with other external secretariats (e.g. Government, suppliers, clients or partners).
• Drafting and preparation of internal communications to the team, official announcements and corporate letters, using AI tools to gain agility.
• Design and preparation of executive presentations for management meetings, committees or events.
• Negotiation and follow-up of lower-volume contracts: vehicle rental with purchase option (leasing) fleet, corporate insurance, spaces and team building activities, supplies and general services.
• Generation, issuance and follow-up of purchase orders, as well as basic validation of associated invoices.
• Comprehensive management and prioritization of a complex executive agenda.
• Organization of national and international travel (itineraries, visas, accommodation and transfers).
• Control and settlement of travel and representation expenses (travel expenses).
• Organization of corporate events, team meetings and working days.
• High English (minimum C1) for executive communication and negotiation.
• Knowledge of French or German will be valued.
• Demonstrable experience and fluency in the handling of corporate office suites, ERP tools, and generative AI tools at a user level.
• Communication and Interpersonal Relations: Excellent communication skills. Ability to build strong and collaborative relationships with other executive assistants, managers, and external partners.
• Digital Literacy and Artificial Intelligence: Proficiency in corporate office suites and fluent user-level experience with generative AI tools (assisted drafting, text optimization, summaries, and preparation of letters or drafts).
• Negotiation and Management Skills: Ability to handle technical and commercial discussions for small/medium-scope contracts, aiming for cost efficiency and service quality.
• Organization and Administrative Management: Administrative rigor in handling basic financial user-level processes, ERP systems, and issuance of purchasing documents (Purchase Orders).
• Design and Visual Communication: Ability to synthesize strategic information and transform it into visual and structured executive presentations (e.g., Google Slides,...).
• Languages: Bilingual Spanish/Catalan, Fluent English (minimum C1) for executive dialogue and negotiation. French and German are not mandatory, but will be valued.
• Values and Integrity: Strict confidentiality, professional ethics, and commitment aligned with the company's and executive's values.
• Administrative Profile: Associate's or Bachelor's Degree in Business Administration / Administrative Management.
• Associate's or Bachelor's Degree in Business Administration / Administrative Management or equivalent qualification.
• Advanced English (minimum C1) for executive communication and negotiation.
• Proven experience and proficiency in corporate office suites, ERP systems, and user-level generative AI tools.

• Valuable knowledge of French or German.
• Knowledge of French or German is considered a plus.

• Competitive compensation aligned with the market and the value brought by the profile.
• Full-time schedule from Monday to Friday with executive hours.
• Schedule flexibility to accommodate occasional agenda requirements, travel, and unforeseen events.
• Opportunity for strategic impact working directly with senior corporate management.

Títol del Lloc de Treball: Executive Assistant / Assistent de Direcció

• Competitive compensation adjusted to the market and to the value brought by the profile.
• Schedule flexibility to accommodate occasional agenda requirements, travel and unforeseen events.
• Opportunity for strategic impact working directly with corporate senior management.

Job Title: Executive Assistant / Assistant to Management

• Competitive remuneration package aligned with market standards and candidate expertise.
• Full-time schedule, Monday to Friday on an executive basis.
• Schedule flexibility required for executive travel, meetings, and urgent matters.
• Strategic opportunity working directly alongside executive management.

We are looking for an Executive Assistant to provide direct support to senior management in Barcelona. We are looking for a proactive profile, with strong internal and international communication skills, strategic vision, competence in AI digital tools, and proven ability in supplier management and administrative processes.

We are looking for an Executive Assistant to provide direct support to senior management in Barcelona. We are seeking a proactive profile with strong internal and international communication skills, strategic vision, proficiency in AI digital tools, and proven ability in supplier management and administrative processes.

We are seeking a highly skilled Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership in Barcelona. We are looking for a proactive professional with exceptional communication skills, proficiency in AI generative tools, vendor negotiation capabilities, and hands-on administrative expertise.

• Liaison with the company's other secretariats, located at other sites across Europe, or with other external secretariats (e.g. from Government, suppliers, clients or partners).
• Drafting and preparation of internal communications to the team, official announcements and corporate letters, using AI tools to gain agility.
• Design and creation of executive presentations for board meetings, committees or events.
• Negotiation and follow-up of lower-volume contracts: vehicle leasing fleet, corporate insurance, venues and team building activities, supplies and general services.
• Generation, issuance and tracking of purchase orders (Purchase Orders), as well as basic validation of associated invoices.
• Comprehensive management and prioritization of a complex executive agenda.
• Organization of national and international travel (itineraries, visas, accommodation and transfers).
• Control and settlement of travel and representation expenses (travel expenses).
• Organization of corporate events, team meetings and working sessions.
• Liaison with other company secretariats located in other European sites, or with external secretariats (e.g., Government, suppliers, clients, or partners).
• Drafting and preparation of internal team communications, official announcements, and corporate letters using AI tools to enhance agility.
• Design and preparation of executive presentations for board meetings, committees, or events.
• Negotiation and monitoring of lower-volume contracts: vehicle leasing fleet, corporate insurance, team-building venues and activities, supplies, and general services.
• Generation, issuance, and tracking of Purchase Orders (POs), as well as basic validation of associated invoices.
• Comprehensive management and prioritization of a complex executive calendar.
• Organization of domestic and international travel (itineraries, visas, accommodation, and transfers).
• Control and settlement of travel and representation expenses.
• Organization of corporate events, team meetings, and workshops.

Location: Barcelona (On-site / Hybrid Model)

Location: Barcelona (On-site in office / Hybrid model to be defined with the executive)

Contract type: Full-time (Monday to Friday on an executive schedule, with flexibility for travel or urgent unforeseen events)

• Location in Barcelona in a dynamic and international professional environment (on-site / hybrid, to be defined with the executive).

Ubicació: Barcelona (Presencial en oficina / Model híbrid a definir amb l'executiu)

Tipus de contracte: Jornada completa (De dilluns a divendres en horari executiu, amb flexibilitat horària davant viatges o imprevistos urgents)

• Location in Barcelona in a dynamic and international professional environment (on-site / hybrid to be defined with the executive).

Contract Type: Full-time (Monday to Friday on an executive schedule, with flexibility for business travel or urgent emergencies)

• Location in Barcelona in an international and dynamic corporate environment (on-site / hybrid model to be defined with the executive).

Job Title: Executive Assistant / Asistente de Dirección

Permanent

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Professional

Support to Management