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Administration and Human Resources Assistant

On-site in San Sebastián·Added yesterday (last checked 11 Nov)

DIPC

8 open roles

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Our summary

Work mode
On-site, San Sebastián
English
Required
Other languages
Basque
Education
Higher vocational training (FP Grado Superior)

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Skills

Requirements

What we're looking for

  • Education: Higher Vocational Training in Administration, Business Administration or similar
  • Languages: High level of Spanish and English, spoken and written. Knowledge of Basque is highly valued but not essential
  • Availability for immediate incorporation

Nice to have

  • Knowledge of other languages
  • Familiarity with a research environment will be an asset
  • Experience with ERP management systems would be an asset
  • Experience in dealing with Immigration or similar

The role

Administration - Administration and Human Resources Assistant (Open)

Administration & Services job offer

Position category: Administration

Reference: Administration and Human Resources Assistant

The Donostia International Physics Center (DIPC) is seeking candidates for a graduate or postgraduate position in its Human Resources Department. The selected candidate will provide support to the staff working in the Centre's Administration and Human Resources Department.

What you'll do

  • Data entry and maintenance of personnel records in the ERP system
  • Filing and document management
  • Handling employee timekeeping incidents in the centre's time and attendance system
  • Assistance with employees' immigration and residence permit procedures
  • Drafting letters and certificates
  • Providing support with the preparation and drafting of reports
  • Travel insurance and access cards requests
  • Assistance with data collection for surveys
  • Preparation of indicatos and statistics
  • Collection of key information required and its recording in the internal system
  • Providing support for additional departmental projects

  • Supporting the development of strategic programmes carried out within the department

How you'll work

Duration: 1 year

  • Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales
  • Target start date: 2026/11/23

We provide a highly stimulating research environment, and unique professional career development opportunities.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

Personal requierements

  • Ability to work under deadlines
  • Wilingness to perform versatile tasks in terms of function and responsibility
  • Ability to work as part of a team
  • Initiative

Hiring process

For more info contact the supervisors:

Beatriz Suescun
beatriz.suescun@dipc.org

Interested candidates should submit an updated CV to the following application email below.

Reference letters are welcome but not indispensable.

The reference of the specific opening to which the candidate is applying should be stated in the subject line, and the application must be received before the application deadline.

Please be aware that the application will be evaluated only if it is submitted directly to the email address listed below as application email.

  • Reference: Administration and Human Resources Assistant
  • Application deadline: 2026/11/16
  • Application email: jobs@dipc.org

Applications received by the deadline will be evaluated by a Committee designed by the DIPC board on the basis of the following criteria:

  • CV of the candidate (30%)
  • Demonstrated experience in the aspects indicated in the present job offer (35%)
  • Personal interview (35%)

In order to pass to the personal interview phase, it will be necessary to obtain a minimum of 45 out of 65 in the evaluation of the CV and experience. Likewise, those profiles that in the opinion of the committee do not meet any of the requirements for the job position will not be evaluated.

The final resolution of the selection process will be published on the DIPC website as soon as possible.

Last resolutions

About DIPC

The Donostia International Physics Center (DIPC) is a research center in San Sebastián, Spain, focused on frontier physics and related fields. It conducts high-level research, hosts international visiting scientists, and operates one of Spain's most powerful supercomputers. DIPC also emphasizes science communication, organizing public events like the Passion for Knowledge festival and educational programs for schools.

Industry
Physics Research
Founded
2000
Employees
301–500
Headquarters
San Sebastián, Spain
In Spain
San Sebastián

Good to know if you are moving

  • Located in San Sebastián, a coastal city in the Basque Country known for its high quality of life and renowned gastronomy.
  • The center has a strong international community, with visiting researchers from around the world and a dynamic scientific program.
  • DIPC offers training programs and opportunities for university and postgraduate students, including summer internships.
  • The working language is English, facilitating integration for international researchers.
  • The center is affiliated with the University of the Basque Country (UPV/EHU), providing access to academic resources and collaborations.

In their own words

About the company & team

DIPC is a research center whose mission is to perform and catalyze cutting-edge research in physics and related disciplines, as well as to convey scientific culture to society. Located in Donostia / San Sebastian (Basque Country, Spain), DIPC was born from a strategic alliance of both public institutions and private companies. Since 2008 DIPC is a 'Basque Excellence Research Center' (BERC) recognized by the Basque Government's Department of Education. In 2019, DIPC was also recognized as a "Severo Ochoa" Excellence Center by the Spanish Research Agency.

You will be joining DIPC's Human Resources Department, where you will work closely with the team and contribute to the department's day-to-day activities, supporting a range of HR processes and projects.

Additional information

Application deadline: 2026/11/16

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