Office Assistant - Abogados Canarias

You will be able to join our team by providing support to the Firm's professionals and teams, combining Business Support functions with the management and coordination of various office needs.

• Manage calendars, travel, and expenses for Partners and Directors, facilitating the organization and planning of their activities.
• Prepare, format, manage the signing, sending, and filing of relevant documentation, such as engagement letters, reports, or business presentations.
• Monitor the different milestones related to the approval and management of contracts, as well as prepare and format contractual documentation.
• Organize events and meetings with clients, coordinating the associated resources and needs.
• Provide support in tasks related to invoicing, credits, collections management, billability tracking, and WIP.
• Attend to the switchboard, managing and transferring incoming calls.
• Receive and attend to visitors, accompanying them and coordinating the preparation of meeting rooms.
• Manage the booking and preparation of meeting rooms, ensuring the correct state and organization of the spaces.
• Supervise the general state of the office, paying attention to the order, cleanliness, and proper functioning of the spaces.
• Manage the reception, registration, and distribution of mail, courier, and press.
• Coordinate needs related to different providers and office services, performing the corresponding follow-up.
• Identify and report incidents to facilitate their correct resolution.

We are looking for an organized, resourceful person with a clear service orientation, capable of managing different tasks and needs simultaneously.

• Have completed Vocational Training (FP) cycles in Administration, Finance, Tourism, Secretarial studies...
• Experience or interest in Business Support, secretarial, reception, or office support positions.
• Good proficiency in Microsoft Office tools.
• Ability to manage calendars, documentation, and different priorities in an organized manner.
• Good communication skills and attention to professionals, clients, and visitors.
• Proactivity and the ability to identify needs or incidents and contribute to their resolution.
• Strong English proficiency is valued.