Administrative Officer

• Degree in Administration and Finance, Accounting, Business Administration, or equivalent.

• Minimum of three years of experience in administrative functions, preferably linked to finance, accounting, billing, or supplier management departments.

• Good proficiency in Excel and ERP systems.

• Organized, methodical profile oriented toward detail, with the ability to manage documentation and monitor tasks and incidents.

• Autonomy, organizational capacity, and meeting deadlines.

• Ability to resolve incidents and monitor them until resolution.

• Good communication skills and ability to collaborate with operational departments, suppliers, and other areas of the finance department.

• Flexibility to collaborate in different areas and adapt to the needs of the department.

• Experience in income management, billing, commissions, and suppliers is valued, preferably in the hotel sector.

• Experience with Business Central, Opera, Simphony, and DocuWare will be valued.

• Knowledge of USALI and professional English will be valued.

Surrounded by botanical gardens and located in the heart of Marbella's Golden Mile, the legendary Marbella Club was born in 1954 as a Mediterranean refuge created by Prince Alfonso von Hohenlohe.

Today, as part of The Leading Hotels of the World, we continue his legacy and promote a culture based on authenticity, excellence, and attention to detail, creating memorable experiences for our guests. The position presented below is a key part of our team and contributes to maintaining and elevating the quality standard that has defined Marbella Club for over 70 years.

• Income - Income Control:

· Review accommodation, catering, and other point of sale income, verifying that information and documentation are correct.

· Check consistency between hotel management systems, points of sale, and administrative information.

· Perform the monitoring and control of collections by cash, cards, transfers, advances, and credit charges.

· Review POS settlements and monitor detected discrepancies in coordination with Treasury.

· Control customer deposits and advances and monitor their correct application to invoices.

· Review invoices, credit notes, cancellations, discounts, and courtesy services, checking their documentation and authorization.

· Monitor customer accounts and collaborate in resolving billing and collection incidents.

· Prepare the information, documentation, and reconciliations necessary for monthly closings.

• Commissions:

· Review and support the calculation of commissions corresponding to agencies, intermediaries, and other collaborators, in accordance with agreed conditions.

· Check reservations, stays, amounts, and calculation bases that generate the right to commission.

· Review invoices and settlements, detecting duplicates, differences, or improper charges.

· Perform the administrative registration and monitoring of commissions and associated documentation.

· Monitor balances and incidents with collaborators and involved departments.

· Prepare payment proposals and forward them for approval and management by Treasury.

Suppliers - Accounts Payable:

· Review and register supplier invoices, verifying tax data, documentation, and authorizations.

· Check the correspondence between orders, delivery notes, and invoices, where applicable.

· Manage and monitor discrepancies in prices, quantities, documentation, and billing with suppliers and operational departments.

· Control pending credit notes, duplicate invoices, and unresolved items.

· Monitor supplier accounts and statements.

· Review due dates and prepare payment proposals in coordination with the Supplier Manager and Treasury.

· Monitor delivery notes pending invoice and collaborate in the preparation of the documentation necessary for monthly closings.