Administrative Assistant

Temporary contract, to cover a long-term leave.

Schedule from 8:30 to 17:30, Monday to Friday, with 1 hour for lunch.

In summer, schedule from 7:30 to 15:00, Monday to Friday, from late June until early September.

We are a multinational company specializing in the flexible renting of work vehicles, performing integral fleet management so that professionals and companies can focus their efforts on their business.

We are currently interested in hiring a person to work in our branch located in Coslada (Madrid), as a Branch Administrative Assistant, and they will be responsible for the following functions:

• Management of client contracts and cancellations at the counter.
• Logistics management of vehicles in coordination with Headquarters and other branches.
• Telephone and face-to-face customer service.
• Requesting logistical movements.
• Coordination of vehicle deliveries and collections at client sites.
• Management of the department's archives.
• Management of ITV inspections, deliveries, collections, and appointments.
• Management of OSH (Occupational Safety and Health) at the branch.
• Notifying clients for vehicle collection, regarding both new registrations and repaired vehicles, and management of replacements.
• Updating reports (pending orders, repaired vehicles, etc.).

• Warranty management.

• Control and management of accident reports along with their registration in the system.
• Support for internal and external audits.
• Documentation management.
• Support for the commercial network in their area.

• Preparation of offers to clients in CAP.
• Sending offers
• Management and cleaning of databases.