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Administrative Assistant

On-site in Zaragoza·Added 3 days ago (last checked 8 Nov)

Northgate España

38 open roles

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Our summary

Hours
Monday to Friday
Work mode
On-site, Zaragoza
Contract
Fixed-term
Spanish
Expected (ad in Spanish)
Experience
2+ years
Education
Vocational training (FP Grado Medio)

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This job advert was originally written in Spanish.

Requirements

What we're looking for

Intermediate or Higher Vocational Training in Administration and at least 2 years of experience in a similar position.

Advanced level in MS Office.

Skills for working in a team, with remote colleagues.

Strong customer orientation.

Administrative organization.

Proactivity, agility, and efficiency when performing tasks.

Pay & benefits

What you'll get

Temporary contract to cover a long-term sick leave

Schedule from 8:30 to 17:30, Monday to Friday, with 1 hour for lunch

In summer, schedule from 7:30 to 15:00, Monday to Friday, from late June until early September.

The role

We are looking for an administrative assistant to join our reception in Zaragoza. This is a position to cover a long-term leave of absence. The functions to be developed are:

What you'll do

  • Management of client contracts and cancellations at the counter.
  • Logistics management of vehicles in coordination with the rest of the team.
  • Telephone and face-to-face customer service.
  • Requesting logistical movements.
  • Coordination of vehicle deliveries and pickups at client locations.
  • Management of the department's archives.
  • Management of ITV inspections, deliveries, pickups, and appointments.
  • Management of Occupational Risk Prevention (PRL) at the branch.
  • Notifying clients for vehicle collection, both for new registrations and repaired vehicles, and management of replacements.
  • Updating reports (pending orders, repaired vehicles, etc.).
  • Warranty management.
  • Control and management of accident reports along with their registration in the system.
  • Support for internal and external audits.
  • Documentation management.
  • Support for the commercial network in their area.
  • Preparation of offers to clients.
  • Sending offers
  • Management and cleaning of databases.

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