HR & Administration Coordinator

At OVG Spain, we continue to grow and are looking to hire an HR & Administration Coordinator to support our catering operations at the Abanca Balaídos Stadium and the RC Celta sports city, in Vigo. We are looking for an organized, proactive, and decisive person, eager to be part of a dynamic environment where people management and administrative support are fundamental to operational success.

At Oak View Group (OVG), we create extraordinary experiences at the intersection of sports, music, entertainment, and hospitality. We are a global company specializing in the development and management of venues, live experiences, and catering services, with a presence in some of the most prominent spaces and events in the world.

Our mission is to transform every event into a memorable experience, combining operational excellence, innovation, and exceptional service. At OVG Spain, we bring this vision to the catering and hospitality sector, managing operations in sports and event environments where teamwork, agility, and attention to detail make the difference.

• Manage labor documentation, onboarding, and employee offboarding.

• Coordinate the management of permanent seasonal workers, including availability, call-ups, and re-engagements.

• Organize extra staffing needs for matches and events, in coordination with operational managers.

• Monitor hires, shifts, absences, and payroll incidents.

• Keep employee information and documentation up to date in Factorial.

• Prepare reports and monitor key operational workforce indicators.

• Manage and monitor supplier invoices.

• Coordinate documentation, approvals, and administrative incidents with suppliers and internal teams.

• Provide support in monitoring orders, purchases, and other administrative processes.

• Keep center records and documentation organized and up to date.

• Identify opportunities for improvement and contribute to making processes more efficient.

• 1-2 years of previous experience in personnel administration, Human Resources, general administration, or similar roles.
• Practical knowledge of hiring, labor documentation, payroll incidents, and time tracking.
• Experience in managing invoices, suppliers, and administrative tasks.
• Experience with permanent seasonal workers and extra staff in hospitality, catering, events, or sports venues will be especially valued.
• Proficiency in office tools, especially Excel. Knowledge of Factorial will be valued.
• Fluent Spanish and minimum B2 English.
• Organizational capacity, attention to detail, and management of multiple priorities.
• Proactive attitude, autonomy, solution orientation, and good communication skills.
• Above all, we are looking for someone practical, with initiative and a desire to get involved in the day-to-day operation, capable of coordinating with different teams and making things happen.