Billing Administrative Assistant

Training: Vocational Training (FP) in Administration and Finance, Administrative Management, or a Degree/Technical Qualification in related areas.

Experience: Minimum of 1 to 2 years in supplier management, purchasing billing, reconciliations, and management of credit notes/notes of credit.

ERP Proficiency: Previous experience with business management software (SAP, Business Central / Navision, Sage, Odoo, or similar).

Office Automation: Intermediate/advanced Excel level (XLOOKUP/VLOOKUP formulas, pivot tables, and reconciliations).

Tax Knowledge: Mastery of valid billing regulations, VAT breakdowns, and withholdings.

Key Competencies:

Attention to detail and meticulousness: Great analytical capacity for the detection of errors and discrepancies.

Communication skills: Assertiveness and diplomacy for incident resolution and negotiation with suppliers.

Proactivity: Management and organizational capacity in a dynamic working environment.

Do you have an eye for detail and a passion for keeping financial management impeccable? At Randstad, we are looking to add an Administrative Assistant to our Purchasing team to take on an essential role in our day-to-day operations. If you have experience managing the full billing cycle—from the issuance and verification of supplier invoices to the issuance of credit notes and rectifications—this place is for you.

We offer you an organized, stable, and collaborative working environment, where your rigor in balancing every number will be key to the department's success.

Reporting to the purchasing department, your main functions will be:

Invoice Management and Registration: Reception, classification, and entry of supplier invoices into the ERP, performing 3-way matching (Order - Delivery Note - Invoice) and control of tax data.

Management of Credit Notes and Incidents: Identification of discrepancies, requesting credit notes from suppliers due to returns or pricing errors, and follow-up until their correct accounting.

Supplier Relations: Resolving doubts regarding payments/billing and periodic performance of account statement reconciliations.

Administrative Support: Maintenance of the supplier database (rates, conditions), digital filing, and support to Accounting in payment forecasting.