Business & Travel Support

Are you passionate about organization, dealing with people, and making everything flow perfectly? We are looking for exceptional talent for a newly created position as Business & Travel Support. As this is a new position, you will have the opportunity to leave your mark from day one, becoming the engine of the department and the main point of information and support for the entire team.

If you are motivated by the action of a highly dynamic and operational environment and you enjoy coordinating everything from managers' agendas to events, meetings, and corporate travel, this is the place for you. We are looking for someone with a proactive and problem-solving attitude; a professional who loves managing multiple priorities at once without losing attention to detail. Join us and bring your energy to a space where your positivity and your ability to cooperate will be the key to success!

• Comprehensive coordination and management of travel (transportation, flights, hotel bookings), as well as expense control (EEM) and travel for external personnel/candidates (NEAR Program).
• Organization of agendas, calendars, managers' Staff Meetings, and comprehensive coordination of meetings.
• Booking of rooms and auditoriums, coordination of catering services, and management of spaces or resources via Engage Tool (desks, parking spaces).
• Processing of permits and facility access, management of the company car (Ayvens), and support in the preparation of equipment for new hires (New Employee Set-up).
• Administrative support for specific tasks, including preparation of PowerPoint presentations, maintenance of organizational charts, and administration of the team's SharePoint.
• Creation and maintenance of distribution lists (PDLs), management of shipments and receptions, and follow-up of purchase orders (POs) and onsite facility incidents.
• Management of recognition actions and corporate gifts, as well as the organization and follow-up of internal and external interviews.
• Monitoring and management of the entire team's vacation calendar.

• Demonstrable experience in the coordination of agendas, events, and corporate travel.
• Fluent English, both spoken and written.
• Good proficiency in the MS Office suite (Outlook, Excel, PowerPoint, and Word).
• Proactive, problem-solving profile with great attention to detail.
• Organized person, with the ability to manage several priorities at once.
• Ease of communication, relating, and cooperating through teamwork with a positive attitude.
• Ability to operate effectively in a dynamic and operational environment.

Permanent discontinuous commercial contract (stable, no activity breaks)

Hybrid position, with a minimum of 3 days of work in the office.

Full-time 8-hour day with flexible hours (mornings with entry from 8:00h to 10:00h and afternoons with exit from 17:00h to 19:00h). Total gross annual salary of 28,000, which already includes the teleworking allowance and language allowance.

Expected start date: 01/12/2026