Administrative and Services Staff - Practicum Department

• University degree or Higher Level Vocational Training in areas related to Administration, Management, Education, or similar.

• Previous experience in administrative management, coordination, user support, and similar organizational roles.

• Advanced proficiency in Microsoft Excel and online collaborative spaces.

• Experience in creating pivot tables, data consolidation and processing, searching and cross-referencing information, preparing reports, and analyzing indicators.

• Regular use of office tools and management platforms.

• Written communication and email management skills.

• Organizational and planning skills.

• Attention to detail and quality orientation.

• Agility to manage multiple tasks simultaneously and establish priorities.

• Ability to work under tight deadlines and in high workload environments.

• Proactivity, autonomy, and service orientation.

• Skills for incident resolution and user support.

• Previous experience in universities, educational centers, or academic management departments.

• Knowledge of processes related to external academic internships, student management, or coordination with educational centers.

• Experience in using academic management platforms or process management tools.

• Ability to identify incidents, propose process improvements, and optimize administrative procedures.

• Experience in high workload environments, seasonal peaks of activity, and simultaneous coordination of multiple interlocutors.

• Knowledge of the functioning of the Spanish education system and the university environment.

Camilo José Cela University is looking to incorporate Administration and Services Personnel for the Prácticum Department, within the Faculty of Education.

Support the management and coordination of administrative processes associated with academic internships, guaranteeing adequate student follow-up, fluid communication with educational centers and the various university departments, as well as the correct processing and updating of information related to internships.

• Manage the processes of assigning students to educational centers through digital platforms and academic management tools.

• Perform follow-up and student support during all phases of curricular internships, providing information and resolving incidents in an agile and efficient manner.

• Prepare follow-up reports, dashboards, statistics, and data analysis to facilitate decision-making.

• Manage, consolidate, and update large volumes of information from different sources and databases.

• Administratively coordinate the relationship with educational centers, students, and different university departments.

• Supervise compliance with deadlines and procedures associated with external academic internships.

• Provide support in managing inquiries and incidents related to internship processes.

• Collaborate in identifying improvements and in optimizing the administrative procedures of the department.