Administrative Assistant with Accounting Knowledge

To guarantee the correct economic and administrative management of the center through the monitoring and control of family debt, bank reconciliation, the registration and control of economic operations, and the administrative management of enrollment registrations and cancellations, ensuring the quality and updating of information in the center's systems.

• Perform periodic monitoring of family debt and keep information regarding outstanding balances up to date.

• Identify returned receipts, pending invoices, and other non-payment situations.

• Contact families to inform them about outstanding amounts and follow up on payment commitments.

• Register and update payment agreements and plans established with families.

• Prepare periodic reports on debt and delinquency.

• Coordinate with the Registrar's Office and other areas of the center regarding the information necessary for debt monitoring.

• Perform specific monitoring of debt related to enrollment, tuition, dining, transport, residence, extracurricular activities, trips, and other services.

• Perform periodic reconciliation of the center's bank accounts.

• Review and verify bank movements, identifying income, transfers, direct debits, returns, and other movements.

• Correctly identify and assign collections to the corresponding families, students, or concepts.

• Review differences between bank movements and the information recorded in the management systems.

• Monitor collections pending identification.

• Support the registration and control of accounting and financial operations.

• Prepare information and documentation necessary for accounting closures and audits.

• Keep the documentation and supporting evidence corresponding to the reconciliations performed up to date.

• Collaborate in the preparation of economic and treasury reports.

• Administratively manage student registrations and cancellations in the center's internal systems.

• Verify that the administrative and economic information associated with each student is correctly updated.

• Coordinate with the Registrar's Office and Admissions regarding the information necessary to formalize new enrollments and cancellations.

• Review effective registration and cancellation dates and their impact on billing.

• Communicate modifications that may affect fees and contracted services to the billing area.

• Monitor pending documentation related to registrations and cancellations.

• Keep student and family records up to date in the center's management systems.

• Verify that cancellations imply the correct cancellation or modification of associated services, where appropriate.

• Provide administrative support to the Registrar's Office in processes related to the economic management of students and families.

• Collaborate in the administrative management of extracurricular activities, trips, white weeks, and other center services when necessary.

• Support the preparation of information necessary for monthly billing.

• Review the correct allocation of services and concepts that must be incorporated into billing.

• Collaborate with the different departments of the center to ensure that administrative and economic information is correctly coordinated.

• Attend to family inquiries related to payments, receipts, billing, and outstanding balances.

• Management and updating of information in Navision / Business Central

• Management of student and family information in Alexia/Raíces and internal platforms.

• Regular use of Excel for analysis, monitoring, and report preparation.

• Use of Teams, OneNote and other corporate tools for work organization and coordination.

• Fixed schedule from 9:00 to 17:00, including 1 Saturday per month according to a rotating roster.

• Permanent contract.

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SEK El Castillo International College is looking to hire in October an administrative assistant with accounting knowledge to support the administration department with English for a replacement position.