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Facility Administrative Assistant

On-site in Barcelona·Added 7 months ago (last checked 12 Oct)

Agency

Temps

1832 open roles

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Overview

Work mode: On-site, Barcelona
Contract: Fixed-term contract
Education: Vocational training (FP Grado Medio)

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Skills

This job advert was originally written in Spanish.

Pay & benefits

What you'll get

- Contract: Replacement

- Salary: 28,031.59€ gross/year

- Schedule: M-Th from 8:00 to 17:30 and Fri from 8:00 to 14:00

The role

TEMPS is a Human Resources consultancy with more than 30 years of experience in the market, specializing in offering temporary work services, direct recruitment, and training.

Our core values are: transparency, responsibility, trust, and joy. Our philosophy is summed up in one phrase: "We are a solution for companies, an opportunity for people, and we improve every day as a workplace."

We are looking for an AUXILIARY FACILITY ADMINISTRATIVE ASSISTANT for a company specialized in electricity, air conditioning, energy, mechanical systems, and technical services, located in Barcelona.

What you'll do

- Carry out the loading, updating, and closing of work orders in the CMMS, controlling their technical and administrative traceability.

- Provide documentary support in the preparation of monthly invoicing for both contracts and one-off jobs from the technical team.

- Prepare and maintain the documentation associated with the various maintenance services, including lists, vouchers, and required documentary support.

- Issue orders, generate reports, and provide operational support to the department through the LIBRA system.

- Collect and organize the documentation generated by technical personnel (work reports, hours, materials, tickets) for its correct registration.

- Attend to incoming calls for the department, channel requests, and coordinate the corresponding administrative information.

- Develop and ensure compliance with the functions and responsibilities included in the prevention plan and the company's integrated management system.

Requirements

-Intermediate/Higher Vocational Training in Administration or other related disciplines.

-Knowledge of CMMS, LIBRA, and operational documentation.

-Proficiency in Microsoft Office

-Experience in the facility area.

About Temps

Temps is a staffing agency based in Madrid, Spain, operating in the recruitment and temporary employment sector. The company focuses on connecting businesses with qualified professionals across various industries, providing workforce solutions that range from temporary placements to permanent hiring. As a staffing firm, its core activity is managing the full recruitment cycle for client companies, making it a key player in the Spanish labor market for both employers and job seekers.