Administrative Technician

• Vocational Training or Degree in Administration, Accounting and Finance, Administrative Management, or similar.

• Fluent use of office tools (Excel, Word, email, etc.).

• Familiarity with management systems (ERP, databases, document platforms).

• An organized, methodical, and proactive person.

• Ability to work with sensitive information and coordinate with multiple teams.

• Proactivity, initiative, and good communication with technical and administrative teams.

What we offer:

• Additional training in OSH, document management, or HR is valued.

Experience

• Between 1 and 2 years of experience in similar functions.

• Experience in technical, logistics, or sectors linked to events, shows, construction, or assembly is valued.

Technical knowledge and skills:

• Experience in business activity coordination platforms (CAE) is valued.

Iron Stage, the new technical division of The Music Republic, specializing in metal structures for events, is looking to hire a Middle Office professional to reinforce the administrative and operational area during this startup phase.

This role will be key in document management, orders, personnel, and support to the technical office, ensuring regulatory compliance (especially regarding OSH and supplier documentation), and ensuring the correct administrative flow between production, purchasing, HR, and inventory.

• Processing staff registrations and terminations in coordination with HR and the management agency.

• Monitoring of contracts, work permits, certificates, and labor documentation associated with each project.

• Support to the Travel team regarding technical staff travel (per diems, accommodation, transport, etc.).

• Control and validation of legal supplier documentation: insurance, risk assessments, certificates, OSH training, etc.

• Maintenance of an updated document archive in compliance with legal and production requirements.

• Entering purchase orders into the system, monitoring deliveries, and associated invoices.

• Contact with suppliers for material requests, deadlines, and technical documentation.

• Support in the preparation of order sheets, delivery notes, and review of quotes.

• Support in periodic stock reviews, monitoring entries and exits.

• Entering inventory movements into the system and collaborating with the technical team on stock optimization.

• Operational and documentary support to the engineering team, technical office, and management.

• Preparation of basic reports, monitoring of administrative tasks, and resolution of day-to-day incidents.

Education

• Permanent contract