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Administrative Assistant - Accounting and Invoicing

On-site in Alicante·Full-time·Added 3 days ago (last checked 12 Oct)

Vectalia

24 open roles

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Overview

Work mode: On-site, Alicante
Contract: Permanent contract, full-time hours
Education: University degree

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Requirements:

University Education related to Administration and Finance: Degree in ADE, Economics, Accounting and Finance, etc...
Organized, proactive person with attention to detail, capable of managing and interpreting different collective bargaining agreements.
Having a medium/high level of Excel.

Nice to have

Previous experience in accounting and invoicing will be especially valued, as will knowledge and handling of SAP.

Additional training in accounting, invoicing, or administrative management, and experience in accounting, invoicing, and bank reconciliations will be considered an asset.
Knowledge of SAP is a plus.

Pay & benefits

What you'll get

We offer:

Joining a consolidated business group with nationwide scope.
Permanent contract.
Full-time.
Working hours from Monday to Thursday from 8:00 a.m. to 5:30 p.m. (with one hour for lunch) and Friday from 8:00 a.m. to 3:00 p.m.

The role

We are looking for an organized and proactive person with a university degree in Business Administration and Management, Finance, Accounting, or related fields, who is interested in professional development within the administrative-accounting area.

The selected person will join a professional team, taking part in different tasks related to administrative, accounting, and invoicing management.

What you'll do

Main duties:

Management and preparation of invoicing issued to clients, including its subsequent sending through the different established channels.
Posting and management of bank transactions.
Carrying out reconciliations and accounting balancing of clients and suppliers.
Monitoring balances, incidents, and preparing reports.
Management and review of administrative and accounting documentation.
Support in the follow-up and administrative management of material orders.
Support in the tasks specific to the administration, accounting, and invoicing area.
Collaboration with the team in improving and optimizing administrative processes.

About Vectalia

Vectalia is a European transport and mobility group operating urban and intercity bus networks, as well as facility services such as cleaning and security, primarily across Spain and France. The company manages public transport concessions and employs thousands of workers, positioning itself as a key player in regional mobility and facility management.

In Spain, Vectalia operates under the Vectalia brand with a significant presence in the Valencian Community, including a headquarters in Alicante, and has offices in cities such as Madrid, Barcelona, Bilbao, and Málaga. The company actively recruits for a wide range of operational roles — from bus drivers and mechanics to security guards, cleaners, and administrative staff — making it a relevant employer for international professionals seeking stable, blue-collar or operational positions in Spain's transport and facility services sector.

Industry: Public Transport
Founded: 1995
Employees: 10,000–15,000
Headquarters: Alicante, Spain
In Spain: Alicante, Madrid, Barcelona and 8 more
Website: vectalia.es

Good to know if you are moving

Vectalia operates in several European countries, offering opportunities for cross-border mobility within the group.
The company is a major employer in the Valencian Community, with a high concentration of roles in Alicante and its surroundings.
Many operational roles (bus drivers, mechanics, security guards) are covered by Spanish collective bargaining agreements, which can be a learning curve for international hires.
The company regularly publishes job openings on its own careers portal, indicating an active and continuous recruitment effort.
While Spanish language skills are essential for most customer-facing roles, some technical and back-office positions may be more accessible for non-Spanish speakers.

In their own words

About the company & team

Vectalia is a business group with over one hundred years of experience, consolidating itself as a national benchmark in the provision of services, transport and mobility.

Additional information

We are a company fully committed to Equal Opportunities. We firmly believe in the unique talent of each individual and recognise that diversity enriches teams, promoting more innovative, creative and efficient organisations.

All open roles at Vectalia