Executive Assistant

In This Role, Your Responsibilities Will Be

• Serve as the primary point of contact for the General Manager, facilitating effective communication and collaboration with internal and external stakeholders.

• Coordinate leadership meetings and business reviews, including agenda preparation, logistics, documentation of key decisions, and follow-up on action items.

• Prepare presentations, reports, correspondence, briefing materials, and other business documents to support decision-making and organizational objectives.

• Provide administrative and operational support to the General Manager, senior leaders, and key business functions, including special projects and information gathering.

• Build and maintain strong relationships across local, regional, and global teams, fostering effective communication and stakeholder engagement.

• Lead day-to-day office administration activities, ensuring efficient operations, accurate record management, and compliance with company policies and procedures.

• Support employee engagement initiatives, internal communications, and office-related activities that contribute to a positive workplace experience.

• Coordinate corporate events, leadership meetings, customer visits, trade fairs, conferences, and other business activities, providing end-to-end logistical and administrative support.

• Support corporate branding and marketing initiatives, including the management of promotional materials, branded merchandise, and related communications.

• Collect, consolidate, and organize business information to support management reporting, operational reviews, and business planning.

You build strong and effective relationships with a diverse range of people and collaborate across teams to achieve shared goals. You proactively anticipate needs and challenges, identifying opportunities to improve processes and enhance business effectiveness. You remain agile and adaptable when priorities shift, balancing multiple responsibilities while maintaining a high level of quality and attention to detail. You communicate clearly and professionally, earning trust through integrity, reliability, discretion, and a commitment to delivering excellent results.

• Bachelor's degree in Business Administration, Communications, Marketing, or a related discipline.

• Experience supporting executive-level leadership in a fast-paced business environment.

• Experience working within an international or multinational organization.

• Advanced proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, Teams, Power BI, and Microsoft Copilot.

• Strong digital literacy and confidence using collaboration and productivity technologies.

• Experience supporting projects, corporate communications, office administration, or business events.

• Excellent verbal and written communication skills in both English and Spanish.

• Strong organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.

• High standards of professionalism, accuracy, discretion, and confidentiality.

• Strong stakeholder management skills with the ability to work effectively with customers, suppliers, and colleagues at all levels.

• Proven ability to manage sensitive information with integrity and sound judgment.

Preferred Qualifications That Set You Apart

• Experience working in a matrixed or global organization.

• Experience coordinating executive meetings, customer events, conferences, or corporate initiatives.

• Knowledge of Oracle or other enterprise resource planning systems.

• Strong attention to detail and commitment to delivering high-quality work.

• Ability to anticipate challenges, identify practical solutions, and contribute to continuous improvement initiatives.

• Experience supporting office operations, employee engagement activities, or corporate branding efforts.