The English-language job board for Spain

Executive Assistant & General Services (French + English)

On-site in Madrid·Full-time·Added 1 month ago

Agency

Adecco España

5005 open roles

Apply

Our summary

Salary: €28,000 - €32,000 a year
About €1,820 - €2,040 a month after tax.
Hours: Jornada intensiva in summer
Work mode: On-site, Madrid
Contract: Permanent, full-time hours
Spanish: Fluent
English: Required
Experience: 3+ years

Visa options

The ad rules out sponsorship
Per the ad: “Cert. Discapacidad”

Find jobs with visa support

Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

- Training in Secretariat, Administration, Business Management, or similar, or equivalent professional experience.

- Minimum 3 years of experience in similar roles.

- Advanced English, both spoken and written.

- Advanced French, both spoken and written.

- Advanced user of Microsoft Office.

- Experience in managing agendas, meetings, and travel.

- Experience in General Services, Office Management, Facilities, or supplier coordination.

Operational, organized, proactive, and decisive profile.

- Experience with SAP, especially in logistics and finance modules, will be valued.

- Availability to travel occasionally.

Pay & benefits

What you'll get

- Direct hire into a multinational energy company.

- Cross-functional position within the People & Country Services area.

- Work location: Madrid, Ribera del Loira

- Competitive salary: fixed + variable

- Monday to Thursday: 8-hour workday, with flexible entry between 8:00 and 9:15 a.m., and a 1-hour lunch break.

- Friday: 7-hour workday, with flexible entry between 8:00 and 8:30 a.m. and exit between 3:00 and 3:30 p.m.

- Intensive workday: last 5 business days of June, all of July and August, and first 5 business days of September, with the established Friday schedule.

The role

At Adecco, we are recruiting an Executive Assistant & General Services Technician to join a multinational energy company with a strong presence in Spain and an international working environment.

The position is part of the People & Country Services area and combines functions of Executive Support, General Services management, and transversal administrative support. We are looking for an organized, operational, and proactive profile, with the ability to coordinate different stakeholders and navigate an international corporate environment.

What you'll do

Executive Assistant

- Coordinate the organization of committees and management meetings.

- Manage agendas, commitments, and travel arrangements.

- Organize and coordinate business trips.

- Act as a point of contact and filter communications directed to Management.

- Receive and attend to institutional and corporate visitors.

-Manage expenses, orders, documentation, and other administrative tasks linked to executive activity.

General Services:

- Monitor and coordinate general office services.

- Ensure compliance with internal policies and procedures.

-Manage and resolve incidents related to facilities and services, coordinating with suppliers and internal areas.

- Monitor vehicles, properties, and real estate, especially regarding legal requirements and occupational health and safety (PRL).

- Keep documentation and records associated with services up to date.

Administrative and transversal support:

- Handle phone calls and corporate communications.

- Managing travel and accommodation bookings for employees.

- Collaborate in organizing corporate events, committees, and internal meetings.

- Prepare reports and supporting documentation.

- Manage, classify, and archive documentation.

- Coordinate certain procedures related to occupational health and safety.

Hiring process

1 interview

Adecco does NOT charge or pay any fee for registering for or taking part in its recruitment processes.
The published stages only go as far as shortlisting; Adecco does not detail the later interviews or timescales, which depend on the client company.

About Adecco España

Adecco España is the Spanish subsidiary of The Adecco Group, the world's largest staffing and recruitment company. Headquartered in Zurich, Switzerland, Adecco operates in over 60 countries and provides workforce solutions across a wide range of industries, including logistics, manufacturing, automotive, healthcare, and technology. In Spain, Adecco is one of the leading employment agencies, connecting thousands of workers with temporary and permanent positions across the country, from warehouse and industrial roles to administrative and customer service positions.

Adecco's Spain presence is extensive, with offices in major cities such as Madrid, Barcelona, Valencia, and Bilbao, among others. The company is known for its strong focus on workforce flexibility and career development, offering training and upskilling opportunities. For international professionals, Adecco Spain provides a gateway to the Spanish job market, with many roles requiring multilingual skills, particularly in customer service and technical positions. The work culture is dynamic and fast-paced, with a strong emphasis on matching candidates to the right opportunities.

Industry: Staffing

In their own words

About the company & team

About the company: You will be part of an international energy group with a significant presence in Spain, operating across various areas of the energy sector and involved in projects related to the energy transition and renewable energies.

It is an international, corporate, and dynamic environment, where you will have a cross-functional position and contact with different areas of the organization.

Additional information

Diversity and inclusion: At Adecco, we believe in Talent, not in labels. We are committed to equal opportunities and to the creation of inclusive work environments, where all people can develop their potential. At Adecco, we believe in equal opportunities and we advocate for Talent Without Labels

All open roles at Adecco España