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Executive Assistant

Hybrid in Manises, Comunidad Valenciana +2·Full-time·Added 4 months ago (last checked 26 Oct)

Maisa AI

7 open roles

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Our summary

Work mode: Hybrid, Manises, Comunidad Valenciana, Spain / Madrid, Community of Madrid, Spain / Barcelona, Catalonia
Contract: Full-time
Spanish: Fluent
English: Required
Experience: 3+ years

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Skills

Pay & benefits

What you'll get

Competitive compensation package
Opportunity to work directly with founders and senior leadership
High ownership, visibility, and impact across the business
International team working at the frontier of AI
A key role in shaping our Valencia hub and company culture
The chance to help build the future of agentic process automation

Why join Maisa!

You will be joining one of Europe's most exciting early-stage AI start-ups, where you'll have the opportunity to work with cutting-edge Agentic Process Automation that's reshaping how enterprises approach AI deployment. You will get to directly influence how major multinational organizations transform critical business processes, working on genuinely differentiated technology that solves real enterprise AI challenges.

Following our recent $25m Seed Round, backed by leading Venture Capital firms including Creandum, Forgepoint, NFX, and Village Global, we're scaling quickly and realising significant enterprise traction. This is your opportunity to help solve real AI enterprise challenges, working alongside deep technical and industry experts, where you will be challenged daily and expedite your learning and development.

Maisa is committed to Equal Employment Opportunity through attracting and retaining a complementary team of employees and building an inclusive environment for all.

The role

Welcome to Maisa - Making AI Accountable!

Maisa is building the next generation of Agentic Process Automation, helping enterprises automate complex, decision-heavy processes that traditional automation can't handle and GenAI alone can't be trusted with. Our platform combines AI-driven reasoning with deterministic execution, enabling reliable, auditable, and enterprise-ready AI systems.

About the role

We are looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe's most exciting AI companies during a pivotal stage of growth.

What you'll do

Act as right-hand support to the CEO, with additional coordination across the executive leadership team
Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
Serve as a trusted point of contact for internal and external stakeholders
Lead high-impact operational and strategic projects on behalf of the executive team
Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations
Be a key presence in our offices, working on-site when needed

What we're looking for

3-5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting
Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency
Highly organised, proactive, and able to anticipate needs before they arise
Strong prioritisation instincts - you know what matters, what can wait, and what needs action now
Outstanding written and verbal communication in both English and Spanish
Discreet, trustworthy, and professional when handling sensitive information
Solutions-oriented: you flag problems with recommendations, not just issues
Passionate about people, culture, and building something meaningful
Valencia-based preferred. Exceptional candidates based in Madrid or Barcelona will also be considered

About Maisa AI

Maisa AI is an artificial intelligence company focused on developing AI-powered solutions for business operations. The company operates in the AI industry, providing tools that leverage machine learning and natural language processing to automate and optimize workflows. While specific details about its scale are limited, it is positioned as a technology provider in the growing AI sector.

Maisa AI is based in Valencia, Spain, and is part of the local tech ecosystem. The company's careers page is hosted under kula.ai, indicating a partnership or affiliation with Kula, a talent platform. For international professionals, Maisa AI offers an opportunity to work in a dynamic AI startup environment in a vibrant Spanish city, with roles likely focused on engineering and product development.

Industry: AI
Employees: 20
Headquarters: Valencia, Spain
In Spain: Valencia

Good to know if you are moving

Based in Valencia, a city known for its quality of life and growing tech scene, offering a Mediterranean lifestyle.
The company is in the AI sector, which is a high-growth field with strong demand for skilled professionals.
As a startup, it may offer more flexible and dynamic work environments compared to larger corporations.
The association with Kula suggests a focus on talent acquisition and development, potentially benefiting international hires.

All open roles at Maisa AI