Logistics and Transport Administrative Assistant

• Stable project: Permanent contract from day one at the leading company in the sector.
• Salary range of €19,000 - €20,000 gross/year.
• Development: Opportunity to grow professionally within a key department for the company.
• Environment: A young, dynamic team with an excellent working atmosphere.
• Workplace: head offices located in San Sebastián de los Reyes (upcoming relocation to Alcalá de Henares)

EUR 19,000–20,000 per year

Flexicar, a leading business group in the automotive sector and in the midst of an expansion process, is looking to bring on an Administrative Assistant for our Logistics Department. The selected candidate will be a key support in the operational and documentary management that keeps our fleet moving efficiently across the country.

Your mission will be to provide comprehensive administrative support to the logistics area, ensuring that all transport documentation, records, and operational procedures are up to date to guarantee the smooth movement of vehicles between branches and clients.

Key Responsibilities:

• Document Management: Processing of delivery notes, service activations/deactivations, and control of the documentation required for vehicle transport.
• Planning Support: Collaboration with Traffic Managers in the administrative organization of routes and assignments.
• Traceability Control: Data entry into the system (ERP/CRM) to ensure real-time tracking of the fleet.
• Supplier Support: Direct communication with carriers and branches to resolve administrative queries.
• Incident Management: Reporting and support in resolving basic incidents during vehicle pickup or delivery.

If you are a methodical, agile person and want to be part of a dynamic environment where learning is constant, we want to meet you!

permanent

• Education: Intermediate or Advanced Vocational Training in Administration and Finance, Auxiliary Commercial Activities, or similar.
• Experience: Minimum 1 year in administrative roles, preferably in logistics, transport, or the automotive sector.
• Tools: Fluent command of Microsoft Excel and agility in using management systems (ERP).
• Strong organizational skills, attention to detail, and proactivity.