Office Manager & Executive Assistant

Essential requirements:

·Minimum of 5 years of experience as an Office Manager in environments with more than 50 employees

·Proficiency in Microsoft Office (Excel and Outlook)

·High level of written and verbal English

·Availability to work on-site in our Barcelona offices

Key competencies:

·Organization, planning, time management, and task prioritization skills, and the ability to multitask

·Proactivity and orientation toward the internal customer

·Excellent written and verbal communication skills in English and Spanish.

·High level of internal customer orientation

We offer:

- Permanent contract

- Social benefits package

- Split shift: starting at 8:30/9:00 and leaving at 18:00

- On-site position in Barcelona

- Joining an international company in a dynamic and collaborative environment

Office Manager & Executive Assistant

We are looking for an Office Manager & Executive Assistant for our Barcelona offices, near Fira de Hospitalet, who will be responsible for ensuring the smooth running of the office and providing executive support to the Country Manager and administrative support to the People department.

We are looking for an organized, proactive, and multitasking person, accustomed to working in a dynamic environment and managing multiple priorities simultaneously.

Responsibilities:

Office management

·Coordinate and supervise the daily operations of the office.

·Manage building access and act as the evacuation warden.

·Manage the purchase of office materials, supplies, and catering services.

·Organize meetings, internal events, and corporate visits.

·Coordinate external providers (cleaning, maintenance, gardening, water, etc.).

·Manage correspondence and courier services.

Executive support

·Manage the agenda, travel, and trips for the Country Manager.

·Coordinate national and international visits.

·Provide support in the organization of meetings and corporate events.

·Provide support in travel management for other employees when necessary.

Support for the People department

·Manage the time tracking tool.

·Track vacations, leaves, and absences.

·Manage corporate telephony, the vehicle fleet, and social benefits.

·Coordinate wellbeing initiatives and employee programs.

·Collaborate in the onboarding and welcoming processes for new people in the company.