The English-language job board for Spain

Office & Executive Assistant

On-site in Madrid·Full-time·Added over 4 years ago

This job was published 4 years ago

italki

1 open role

Apply

Our summary

Work mode: On-site, Madrid
Contract: Permanent contract, full-time hours
English: Required
Benefits: Private health insurance, meal vouchers

Visa options

The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.

Find jobs with visa support

Skills

This job advert was originally written in Spanish.

Requirements

Nice to have

Proactivity and enthusiasm
Verbal fluency and public speaking ability
Interest in the world of technology and entrepreneurship
Advanced level of English
Team-player
Rigor and attention to detail

We value the following professional characteristics:

Studies in protocol and event planning
Experience as an Executive Assistant
Experience as an Office Manager
Experience with the organization and execution of events
Proficiency in Microsoft Office products and Google Suite

Pay & benefits

What you'll get

Integrate into a dynamic, cutting-edge project with high growth potential
Be part of an innovation team and ecosystem with high learning potential
Fun and challenges
Schedule: 40 hours per week
Permanent contract: we are looking for long-term relationships!
Salary: based on experience
Benefits: meal voucher, health insurance, etc.

The role

What you'll do

We are looking for an Office & Executive Assistant to perform the following functions:

Organization and management of the founding partners' schedules
Management and control of documentation
Travel organization and management
Coordination with other departments for the smooth development of their activities
Requesting and receiving catering for meetings with external clients
Attending to and resolving administrative issues and providing administrative support to directors
Managing the smooth internal operation of the office
Coordinating vendors, materials, supplies, and other administrative tasks
Responsible for expense control, payments, and vendor relations
Coordinating and organizing corporate events (weekly startup breakfast, Christmas dinner, etc.)

Additional information

Additional information

About italki

italki is a global online language learning platform that connects students with native-speaking teachers for one-on-one lessons via video chat. Founded in 2007, the company has grown to host over 10,000 teachers and millions of learners worldwide, offering instruction in more than 100 languages. It operates in the EdTech sector, providing a marketplace for language education that is accessible from anywhere.

italki has a significant presence in Spain, with its main European office located in Barcelona. The company's work culture is international and remote-friendly, attracting talent from around the world. For international professionals, italki offers a dynamic environment where language skills are highly valued, and the Barcelona office serves as a hub for its European operations.

Industry: EdTech
Founded: 2007
Employees: 100–500
Headquarters: Hong Kong, China
In Spain: Barcelona
Website: italki.com

Good to know if you are moving

italki's main office in Spain is in Barcelona, a popular destination for international professionals.
The company supports remote work, which can offer flexibility for relocating employees.
As a global platform, italki values cultural diversity and language skills, which can be an advantage for international candidates.
The role of Office & Executive Assistant in Spain may involve supporting a small, dynamic team, offering a chance to have a broad impact.
italki is a well-known brand in the language learning community, which can be a plus for career growth in EdTech.

In their own words

About the company & team

italki is a global language learning community that connects students and teachers to provide face-to-face online language classes. At italki, we believe that human interaction and cultural exchange are the best ways to acquire fluency in a foreign language. With more than 8 million students and 30,000 high-quality teachers teaching over 150 languages, italki can help everyone with their personal goal of improving their fluency.

You can learn more about us at https://company.italki.com/

All open roles at italki