Executive Assistant to CEO with English&Spanish C2 - Barcelona

• Provide high-level administrative and executive support to the CEO.
• Manage and coordinate a complex and frequently changing calendar across multiple time zones.
• Prioritize and screen incoming communications, including emails, calls, and meeting requests.
• Organize and coordinate internal and external meetings, ensuring all documentation and materials are prepared in advance.
• Prepare meeting agendas, presentations, reports, briefing notes, and correspondence in English.
• Take minutes during meetings and track follow-up actions to ensure timely completion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
• Act as a key point of contact between the CEO and senior stakeholders, clients, partners, and internal departments.
• Manage confidential and sensitive information with the highest level of discretion.
• Support executive decision-making by gathering information, preparing analyses, and anticipating potential issues.
• Organize corporate events, leadership meetings, board meetings, off-sites, and client-facing events.
• Process expense reports and monitor executive-related budgets and expenditures.
• Coordinate invoice approvals, purchase orders (POs), and liaise with Finance regarding payments and budget tracking.
• Liaise with external suppliers and service providers to ensure efficient office operations.
• Welcome and assist visitors, clients, and business partners attending meetings with the CEO.
• Anticipate scheduling conflicts and operational challenges, proactively proposing solutions.
• Support special projects and strategic initiatives as required.

Permanent opportunity with the end client, offering long-term stability and career growth within a fast-growing company.

Multinational based in Barcelona

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive support in a fast-paced multinational environment. The successful candidate will act as a trusted partner to the CEO, ensuring smooth day-to-day operations and seamless coordination across international teams and stakeholders. English will be the primary language of communication.

• Do you have experience as an Executive Assistant to C-level (CEO/VP/Director)?
• Do you have a C2 level of English and a C1 level of Spanish?

• Previous experience as an Executive Assistant supporting C-level executives, preferably a CEO.
• Experience working in an international or multinational company.
• Excellent written and verbal communication skills in English (C1 or C2) and Spanish (B2/C1 as minimum)
• Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Exceptional organizational and time-management skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and stakeholder management capabilities.
• Proactive, solution-oriented, and detail-focused mindset.