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85,000+ live jobsHybrid in Barcelona·Added 5 days ago (last checked 16 Oct)
The ad rules out sponsorship
The advert says visa sponsorship isn’t available for this role.
This job advert was originally written in Spanish.
What do we need from you?
• Training in Executive Secretarial studies, Administration, or similar
• Minimum of 4 years of experience in similar positions, preferably in professional firms
• High level of Microsoft Office (Outlook, Word, Excel, PowerPoint). Essential.
• High level of English and Catalan (essential)
• Highly organized, resourceful person with attention to detail
• Ability to work under pressure and manage multiple priorities
• Collaborative profile, with a strong orientation toward teamwork
• Proactivity, positive attitude, and eagerness to learn
• Ability to coordinate multiple interlocutors (partners and teams)
• Knowledge of German will be valued
What can we offer you?
• Fixed salary
• Permanent contract
• Schedule: Monday to Thursday: 9:00 AM - 2:00 PM and 2:30 PM - 6:00 PM
Friday: 9:30 AM - 2:30 PM (occasional on-call duties one Friday every 5 weeks)
Flexibility for personal errands.
• Hybrid modality (1 Friday of teleworking every 2)
• Belonging to a consolidated company that is a leader in its sector
• Professional, dynamic, and demanding environment.
Are you looking for a new job opportunity? Do you have experience as a secretary in demanding environments?
Would you like to be part of a consolidated and leading law firm? If your answer was yes, this is your opportunity!
At Paul Marlex, we are collaborating with a renowned law firm that is currently looking for a Back Office / Executive Assistant to provide direct support to several partners and their teams.
What will your mission be in the company?
Provide comprehensive support to 3 partners (Commercial, Litigation, and TMT areas), ensuring the correct administrative, organizational, and operational day-to-day functioning.
• Management and monitoring of complex calendars (meetings, deadlines, travel, events)
• Travel organization (searching, booking, logistical coordination)
• Support in billing processes and monitoring of collections
• Preparation, formatting, and review of documentation in Word (firm templates)
• Handling of Excel (pivot tables, data control, administrative support)
• Preparation of PowerPoint presentations
• Database management and contact updating
• Searching for company information and documentary support
• Sending documentation (DocuSign, burofax, certified mail, scanning)
• Organization and preparation of meetings, congresses, and events (national and international)
• Control of expense reports and imputation to clients
• Sending payment reminders to clients (follow-up)
• Coordination with internal teams and transversal support to lawyers for a stock and inventory management system.
Marlex Recruiting is a Spanish recruitment and staffing agency based in Girona, specializing in connecting companies with qualified professionals across various sectors, including industrial, engineering, IT, and commercial roles. With a strong presence in the Catalan region, Marlex provides both permanent and temporary staffing solutions, leveraging a deep understanding of the local job market to serve both clients and candidates effectively.
For international professionals, Marlex offers a gateway to opportunities in Spain, particularly in the dynamic industrial and tech hubs of Catalonia. The company's work culture is client-focused and results-driven, with a team of recruiters who are experienced in navigating the Spanish labor market. While Marlex primarily serves the local market, its services can be valuable for international candidates seeking employment in Spain, especially in the Girona and Barcelona areas.
Offer directed exclusively to people with a disability certificate equal to or greater than 33%, whose functional situation is compatible with the tasks specific to the position and requires verbal and auditory communication skills for correct performance.
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