Executive Assistant with English - Barcelona

As an Executive Assistant, you will coordinate the agenda and executive support tasks to facilitate the daily work of management in the business services sector. You will manage administrative organization and communication in English to ensure orderly and efficient attention.

• Comprehensive management of the Partner's agenda, organization of meetings, coordination of national and international travel, and management of changes and unforeseen events.
• Coordination of meetings with high-level clients and candidates: board members, chairpersons, and C-Level profiles.
• Coordination and monitoring of projects, ensuring compliance with deadlines and processes from start to finish.
• Management and updating of the CRM, guaranteeing that all project information and activity is correctly recorded.
• Preparation of correspondence, PowerPoint presentations, commercial proposals, employment letters, and non-disclosure agreements (NDA), in both English and Spanish.
• Preparation of reports and candidate documentation in both languages.
• Organization of videoconferences, conference calls, and international meetings.
• Communication and follow-up with clients and candidates, contributing to the development of long-lasting professional relationships.
• Coordination with other national and international offices, working with different countries and time zones.
• Reception and attention of visitors for high-level meetings.
• Call management, filtering of communications, and direct support to the Partner.
• Administrative and organizational support to the team for various day-to-day needs.

• Do you have experience as an Executive Assistant?
• Do you operate with total fluency in English and Spanish?

• Minimum 5 years of experience as an Executive Assistant, providing direct support to Partners, associates, or high-level management profiles.
• Experience in consulting firms, Executive Search, professional services, or environments with a high orientation toward the client.
• University education.
• Bilingual level of English and Spanish, essential.
• Catalan is desirable, but not essential.
• Proficiency in office tools, especially Microsoft Office and PowerPoint.
• Familiarity with digital tools such as Zoom, Slack, and CRM systems.
• Excellent communication, organization, and time management skills.
• High attention to detail and ability to work autonomously.
• Dynamic, proactive profile accustomed to managing peaks of work and changing priorities.
• Interpersonal skills and client orientation, with the ability to establish and maintain trusted professional relationships.
• Discretion, professionalism, and the ability to operate in meetings and high-level management environments.
• Team spirit and sense of belonging.