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Executive Secretary with Italian B2 - Family Office

On-site in Barcelona·Added 27 days ago (last checked 15 Oct)

Agency

Michael Page España

2421 open roles

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Our summary

Salary: €28,000 - €32,000 a year
About €1,820 - €2,040 a month after tax.
Work mode: On-site, Barcelona
Contract: Permanent
Languages: Italian

Visa options

The ad rules out sponsorship
The advert says visa sponsorship isn’t available for this role.

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

- Profile with some previous experience as an Office Manager/Executive Secretary

- It will be positively valued if the person has worked in a Family Office or real estate companies

- Proficiency in the Italian language at a B1/B2 level (the company will offer Italian classes to continue reinforcing it afterwards)

- Residence in Barcelona city or surrounding areas

- Profile with very good communication and orientation towards internal/external clients

Pay & benefits

What you'll get

Stable position with a direct contract with the company

The role

We are looking for an Executive Secretary/Office Manager profile for a family office in Barcelona. The selected person must have Italian language knowledge at a B1/B2 level as well as some previous experience in similar roles.

Do you have experience as an Executive Secretary/Office Manager?
Do you speak Italian at a B2 level? Do you reside in Barcelona city or the surrounding areas?

What you'll do

Document management and filing of documentation
Follow-up of pending tasks and reminders
Experience and knowledge in document management and procedures with Notaries, Gestorías, and City Hall (these will be highly valued, although not essential).
Personal errands and administrative procedures
Booking tickets, hotels, etc.
Coordination with suppliers, collaborators, group companies, and other contacts.
Sending documentation/parcels and tracking deliveries.
Other administrative office functions
Resolution of office incidents and maintenance of facilities in optimal condition.
Management of corporate material orders and various office supplies
Management and transfer of inquiries and requests proactively and efficiently, ensuring a response to client needs
Point of contact for inquiries and internal coordination between different departments.

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.