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Academic Secretary

On-site in Madrid·Added today (last checked 21 Oct)

Universidad Nebrija

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Overview

Work mode: On-site, Madrid
English: Required

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This job advert was originally written in Spanish.

Requirements

What we're looking for

Experience in administrative tasks.
High knowledge and proficiency in the Office suite.
C1 level of English is essential.

Nice to have

Preferably a university degree.

The role

We are selecting an academic secretary to join our Institution on a temporary basis.

What you'll do

Provide administrative support to the faculty and to the Nebrija Business and Technology School, regarding schedules, travel, departmental meetings, etc. Process changes and updates on the web for the teaching guides of each academic year and for data relating to the Faculty.
Manage the purchase of office supplies, material necessary for classes and, in general, material necessary for the Faculty.
Manage the travel undertaken by members of the Faculty.
Support the organization of University Extension Activities and prepare, and record documentation for them.
Manage the documentary archive of the faculty and Nebrija Business and Technology School, establishing filing criteria and monitoring their compliance.
Prepare/ manage/ process minutes for postponements or advances of exams, sixth calls, Bachelor's Thesis and Master's Thesis, etc.
Collect the updated teaching guides each academic year for their submission to the web and to the Course Secretariat.
Provide support in the organization of Bachelor's and Master's Thesis Examination Boards.
Request bibliography from the library, following the instructions of the faculty.
Support faculty and students.

About Universidad Nebrija

Universidad Nebrija is a private Spanish university headquartered in Madrid, offering undergraduate, postgraduate, and doctoral programs across faculties including Communication and Arts, Health Sciences, Economics and Business, Law and International Relations, and the Polytechnic School. It is recognized as the top university in employability in Spain according to U-Ranking 2026, with a maximum score in labor market insertion, and operates multiple campuses in Madrid.

Industry: Higher Education
Founded: 1995
Headquarters: Madrid, Spain
In Spain: Madrid
Website: nebrija.com

Good to know if you are moving

The university is located in Madrid, Spain, with multiple campuses across the city, including Princesa, San Francisco de Sales, and Arturo Soria.
It offers programs in both Spanish and English, with a strong international focus and a dedicated International Office.
The university has a high employability rate, ranked #1 in Spain in the U-Ranking 2026, which may benefit graduates seeking local or international careers.
It provides a range of scholarships and financial aid options for students, including international applicants.
The university has a modern campus infrastructure with simulation labs and technology-equipped facilities, particularly in health sciences and engineering.