Administrative Assistant

Would you like to be part of a close, professional, and technologically advanced team? We are looking for an Administrative Assistant to join the Horizontal Property department of a renowned property management firm in Vallès Occidental.

If you stand out for your proactivity, empathy in dealing with people, and are looking for a solid project with job stability and a schedule designed to balance personal and professional life, this opportunity is for you. Additionally, you will be part of an environment that bets on innovation and the implementation of Artificial Intelligence tools to optimize daily processes.

Integrated into the Horizontal Property team and providing direct support to the area manager, you will be responsible for:

Community attention: Reception, telephone, and in-person service to owners, neighbors, and suppliers.

Incident and maintenance management: Reception of breakdowns/repairs, contact and coordination with tradespeople, requesting and following up on quotes, processing approvals, and reviewing/claiming invoices.

Claims processing: Management and reporting of incident reports to the relevant insurance companies.

Basic economic management: Control and issuance of community fee receipts, monitoring of bank returns, and claiming from co-owners with outstanding fees.

General administrative support: Physical and digital document archiving, scanning, drafting of communications, and general administrative support tasks for the manager.

Essential:

Real bilingualism in Catalan - Spanish (fluent both orally and in writing).

Good digital skills and ease of learning in the use of computer applications and office tools.

Residence in Sabadell or the surrounding areas of Vallès Occidental.

Attitudinal profile: Proactive, decisive, and organized person, with good communication skills and a clear orientation toward problem-solving.

The following will be positively valued:

Previous experience in property management departments or management of homeowners' communities.

Knowledge and use of CISI CfinH management software (or similar sector software).

Qualification or accreditation as an Authorized Professional (Oficial Habilitat) by the College of Property Administrators.

Advanced technological competencies or interest in process automation.

Indefinite contract from day one, in a stable and long-term project.

Full-time with excellent work-life balance: Schedule distribution designed for the team's well-being, with 3 free afternoons per week.

Innovation and efficiency: You will work in a modern department that incorporates Artificial Intelligence tools to automate repetitive procedures, allowing you to focus on value-added tasks.

Close working environment: Small, collaborative team with continuous support.