Administrative Assistant (Advanced Excel)

• Salary: 23,000 euros/year (gross)
• Start date: Immediate
• Contract: 6 months + possibility of becoming a permanent employee
• Schedule: Full-time from 8:00 AM to 5:15 PM, Monday to Friday.
• Location: Barcelona (near Glòries)

• Previous experience in managing tenders, public procurement, or similar administrative functions.
• Ability to analyze and understand tender documents.
• High level of organization, accuracy, and adherence to deadlines.
• Advanced proficiency in office tools (especially Excel) and digital platforms.
• Valuable experience with public procurement platforms.
• Coordination skills and ability to work in a team.
• Methodical, proactive, and detail-oriented profile.

Do you have experience as a Tender Technician and Administrative Coordination? At Randstad, we are looking for people like you!

NO EXPERIENCE IS REQUIRED, THE COMPANY PROVIDES TRAINING.

GOOD LEVEL OF EXCEL IS INDISPENSABLE: Conditionals, VLOOKUP, basic formulas

• Monitor public and private procurement platforms to identify relevant tenders and bids.
• Analyze and filter opportunities, communicating them to the relevant sales representatives based on type, client, or region.
• Review administrative and technical tender documents, identifying key requirements, necessary documentation, and deadlines.
• Coordinate the collection of internal documentation required for submitting bids.
• Prepare and manage the administrative submission of tenders in a timely and proper manner.
• Follow up on processes (clarifications, awards, additional requests).
• Maintain and develop a structured database of tenders (submitted, awarded, lost), including economic conditions, criteria, and relevant documentation.
• Optimize access to and reuse of information from previous tenders to improve quality, consistency, and efficiency in new proposals.
• Support the search for and structuring of costs associated with bids.
• Manage CAE (Business Activity Coordination) documentation for work at client facilities, ensuring regulatory compliance.
• Collaborate closely with the commercial team and other involved departments.